Administrative Assistant II (Shared Service's- Dean's Office)

Job Summary
The Administrative Assistant II will perform administrative duties related to personnel budgeting travel fund management and procurement. Provides skilled administrative support to the Office Administrator Business Operations Manager College Business Officer Department Chairs and various COLA centers. Provides guidance to department administrative personnel. Handles confidential and sensitive materials. Manages time prioritizes and performs successfully with minimum supervision. Must stay abreast of all UTA policies and procedures and be prepared to serve as backup to other staff and train new team members when required. Requires a broad understanding of organization operations organizational procedures and personnel.

Essential Duties And Responsibilities
Oversees the daily office operations of a business or academic unit. Serves as a liaison and acts on behalf of administrator in dealings with internal and external clients. Serves as the point of contact for office. Performs a variety of administrative duties for the department. Answers questions and resolves problems regarding the business unit. Ensures compliance with internal and external policies and procedures. Reviews and approves financial transactions including purchase orders vouchers deposits transfer of funds and pro card transactions. May perform monthly reconcilement of pro cards. Coordinates travel arrangements and prepares expense vouchers and expense reimbursements. May track and maintain departmental financial accounts (i.e. cost centers grants etc.). Processes and maintains various personnel records (e.g. appointments change of status leave requests terminations etc.). May act as departmental timekeeper. Composes correspondence on behalf of supervisor or under own signature. Assist with meeting logistics including room scheduling ordering of food arranging for accommodations such as chairs tables marker boards AV equipment etc. May direct the work of other clerical staff by assigning duties. Performs other duties assigned.

Minimum Qualifications
High school diploma or equivalent. Four (4) years of experience providing secretarial or administrative support in increasingly demanding positions or an equivalent mix of education and relevant experience in similar role.

Preferred Qualifications
Bachelors degree in communication General Studies or Business. Experience with department budgets. Experience processing basic financial transactions. Experience with PeopleSoft. Experience with University of Texas at Arlington policies and procedures.

Work Schedule
Monday Friday; 8:00AM 5:00PM

Required Experience:

Junior IC