Executive Assistant - Law Department

Job Overview We are searching for an Executive Assistant to support Law Department executives who oversee and interact with multiple functional teams, including Privacy, Trade Controls, and Industrial Operations Law. This role requires an advanced understanding of the Law Department and its business clients, as well as key relationships. It calls for strategic thinking, technological fluency, and genuine curiosity to support a fast‑moving, high‑impact legal team. Responsibilities Managing complex calendars, expenses, and time commitments for executives. Anticipating the needs of leaders and teams before they arise and resolving scheduling conflicts with minimal direction. Triaging incoming requests and inquiries, escalating time‑sensitive or significant matters with good judgment and discretion. Identifying, developing, and implementing process improvements, bringing new tools or approaches to the team proactively, while maintaining highly organized and efficient administrative workflows. Leveraging AI tools (such as MicrosoftCoPilot) to draft communications, summarize information, and streamline administrative workflows. Planning, managing, and executing internal and external meetings end‑to‑end, including team meetings, large offsites, live trainings, and cross‑functional gatherings, with attention to gathering agendas, logistics, coordination with stakeholders, catering decisions, materials, and follow‑up. Building polished PowerPoint presentations by synthesizing inputs from multiple contributors into organized, executive‑ready decks. Submitting requisitions, tracking deadlines, and monitoring purchase orders and renewals. Collaborating cross‑functionally and serving as a trusted partner to peers. Communicating effectively across all levels while maintaining confidentiality. Demonstrating organizational knowledge and understanding leader priorities, including support for increasingly complex responsibilities. Handling travel arrangements and expense reports for executives, including managing complex international travel (typically VP+), visas, and expense reporting. Maintaining departmental SharePoint, Teams, and intranet sites, keeping them current, organized, and useful as working resources. Key Attributes Highly collaborative and adept at coordinating across teams to develop and implement solutions and operate under minimal guidance. Exhibits discretion, independence, and sound judgment. Adapts well to change, ambiguity, and shifting priorities, and embraces AI and modern productivity tools. Works comfortably with senior leaders and understands how they think and what they expect. Possesses advanced knowledge or the ability to readily learn company and Law Department policies, practices, and resources, and acts as a point person for supported leaders and departments. Qualifications Associate or bachelor’s degree preferred. 8 or more years of administrative experience required, with at least 4 years supporting senior leaders in a business or legal environment. Advanced proficiency in Microsoft365 (Outlook, PowerPoint, Excel, Word, Teams), SharePoint, Concur, and collaboration platforms; ability to troubleshoot and train others. Proven ability to manage complex calendars, orchestrate senior‑level meetings and events, and coordinate domestic and international travel with precision. Exceptional organization, prioritization, and follow‑through; positive, can‑do attitude and respect for colleagues at all levels. Flexibility to support after‑hours needs tied to executive travel, global time zones, and critical events. Benefits Benefits may include health and wellness programs (medical, dental, vision, life, and disability insurance), fitness centers, a 401(k) company match, family support benefits, equity awards, annual bonuses, paid time off, and paid leaves (e.g., military and parental leave) for eligible employees at all levels. Salary Range (hourly) $38.61–$63.03. Equal Employment Opportunity Regeneron is an equal‑opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company’s business. #J-18808-Ljbffr Regeneron Pharmaceuticals, Inc (USA)