Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for accurately processing vendor invoices, managing payment schedules, and maintaining complete and organized financial records. This role plays a key part in ensuring timely payments, strong vendor relationships, and compliance with company policies and accounting standards.

Key Responsibilities

• Process vendor invoices accurately and timely, ensuring proper approvals and coding
• Match invoices to purchase orders and receiving documentation, as applicable
• Verify invoice accuracy, pricing, quantities, and tax treatment
• Enter invoices into the accounting system and maintain detailed records
• Prepare and process weekly and monthly payment runs (checks, ACH, wires)
• Reconcile vendor statements and research and resolve discrepancies
• Communicate professionally with vendors regarding billing inquiries and payment status
• Maintain organized digital and physical accounts payable files
• Assist with month-end closing activities related to accounts payable
• Support internal and external audits by providing documentation and explanations
• Ensure compliance with internal controls and company accounting policies
• Perform other accounting and administrative duties as assigned

Required Qualifications

• High school diploma or equivalent required; Associate’s degree in Accounting or Finance preferred
• 2+ years of accounts payable or general accounting experience
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Excel and accounting software
• Strong organizational and time-management skills
• Professional communication skills, both written and verbal

Preferred Skills & Experience

• Experience with high-volume or multi-entity accounts payable
• Familiarity with vendor terms, discounts, and payment schedules
• Working knowledge of sales tax and use tax treatment
• Experience in fuel, energy and convenient store industries a plus
• Experience with ERP or accounting systems (Cargas, CStore Office, Sage Intacct, etc.)

Work Environment

• Office-based position with standard business hours
• May require occasional extended hours during month-end or audit periods

What We Offer

• Competitive compensation
• Comprehensive benefits package
• Supportive, team-oriented work environment
• Opportunities for professional growth

Monday -Friday 8:00-4:30