Staff Accountant

Job Description

Job Description

We are looking for a detail-oriented Staff Accountant to join a growing finance team in New Jersey in a contract role with permanent potential. This position supports core accounting operations with a strong emphasis on billing, accounts receivable follow-up, reconciliations, and reporting accuracy. The role works closely with internal partners and customers to help maintain clean financial records, strengthen invoicing processes, and support timely cash collection. This opportunity follows a hybrid schedule with regular in-office collaboration.

Responsibilities:
• Oversee the end-to-end invoicing process by reviewing customer agreements, compiling billing details, producing invoice support, and issuing accurate bills on schedule.
• Monitor outstanding receivables through aging analysis, prepare account statements, and communicate with customers regarding past-due balances to improve collections.
• Reconcile customer accounts and review revenue-related balances, including accrued and deferred items, to help ensure accurate financial reporting.
• Post approved account adjustments such as credits, accrual entries, and prepaid-related transactions while maintaining proper supporting documentation.
• Perform routine reviews of billing activity and revenue accounts to identify discrepancies and correct issues within accounting records.
• Maintain customer tax documentation and update sales tax jurisdiction information to support compliant billing practices.
• Support customer portal administration, including setup activities and required onboarding documentation.
• Complete account reconciliations, investigate variances, and resolve exceptions in a timely manner to keep the general ledger accurate.
• Prepare ad hoc financial reports and tracking tools, and assist with additional accounting activities such as budgeting support, accounts payable tasks, and credit card transaction review.
• Recommend workflow improvements that enhance efficiency, strengthen accuracy, and help the finance team meet deadlines and business goals.• Bachelor’s degree in Accounting or a related discipline.
• At least 3 years of accounting experience, including hands-on responsibility for billing and revenue-related activities.
• Solid understanding of general ledger processes, journal entries, reconciliations, and core accounting principles.
• Experience working in a fast-moving environment with exposure to month-end close and revenue recognition practices.
• Knowledge of sales tax administration; broader corporate tax exposure is helpful.
• Proficiency with Microsoft Office and familiarity with systems such as QuickBooks Online, Salesforce, and Maxio; experience with Avalara is a plus.
• Strong written and verbal communication skills with the ability to work effectively across teams and with customers.
• Highly organized, dependable, and detail-focused, with the ability to manage competing priorities and adapt to changing business needs.