Legal Editor & Proofreading Clerk

Job Description

Job Description

We're seeking a dedicated Legal Editor & Proofreading Clerk to join our team at The Law Offices of Mario A. Garcia, P.A., where we champion excellence in legal services. Your role will be pivotal in supporting our attorneys and paralegals by ensuring all legal documents are precise and polished. You'll manage office correspondence, coordinate meetings, and keep our legal team on track with upcoming deadlines.

Your meticulous eye for detail will contribute to preparing impeccable legal documents and contracts, reinforcing the efficient operation of our firm. If you're passionate about delivering high-quality work in a dynamic setting, we'd love to hear from you. Together, let's uphold our commitment to providing exceptional service to clients.

$59,000 - $62,300 yearly

• Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events
• Ensure client billing is processed properly using daily time records with assistance from the accounting department
• Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines

• Proofread and edit legal documents, correspondence, reports, letters, and other written materials for grammar, spelling, punctuation, and formatting.

• Review documents for consistency, accuracy, clarity, and proper organization.

• Identify typographical errors, formatting issues, missing information, and inconsistencies for correction.

• Assist with preparing and formatting legal documents according to established firm standards.

• Review written correspondence for professionalism and clarity before distribution.

• Maintain organized electronic files and documentation in accordance with firm procedures.

• Assist with document management, data entry, and administrative tasks as needed.

• Track document revisions and ensure updated versions are properly maintained.

• Handle confidential client and firm information with discretion and professionalism.

• Communicate with attorneys and administrative staff regarding document revisions, missing information, and required updates.

• Meet assigned deadlines while maintaining a high level of accuracy.

• Perform additional administrative and clerical duties as assigned.

• Comfortable working with all Microsoft Office products
• Organizational skills and communication skills are necessary for this position
• Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment

We are a full-service law firm providing a wide range of commercial and real estate-related legal services, including real estate transactions, commercial litigation, and civil transactions. We also practice extensively in the bankruptcy area, providing a full range of services for both debtors and creditors.