Staff Accountant

The Staff Accountant plays a key role in the daily and monthly accounting operations of the organization. This position is responsible for preparing accurate bank reconciliations, managing positive pay processes, supporting month-end close activities, and assisting with external financial audits. The ideal candidate is detail-oriented, analytical, and comfortable working in a fast-paced environment with strict deadlines.

• Bank Reconciliations - Prepare, analyze, and resolve monthly bank reconciliations for multiple accounts; investigate discrepancies and ensure timely resolution.
• Positive Pay Administration - Upload check files, monitor exceptions, resolve discrepancies with the bank, and ensure fraud-prevention controls are consistently followed.
• Audit Support - Assist with annual external audits by preparing schedules, gathering supporting documentation, and responding to auditor inquiries.
• Month-End Close - Support closing activities including journal entries, accruals, account reconciliations, and variance analysis.
• General Ledger Maintenance - Ensure accuracy of financial data, maintain supporting schedules, and assist with account clean-up as needed.
• Internal Controls - Follow established accounting policies and procedures; identify opportunities to strengthen internal controls.
• Cross-Functional Collaboration - Work with AP, AR, Payroll, and other departments to resolve issues and ensure accurate financial reporting.

• Bachelor's degree in Accounting.
• 1-3 years of accounting experience, preferably in corporate or public accounting.
• Strong understanding of bank reconciliations, general ledger accounting, and audit processes.
• Experience with positive pay systems preferred.
• Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, formulas).
• Strong analytical skills and attention to detail.
• Ability to manage multiple deadlines and maintain accuracy under pressure.
• Excellent communication and documentation skills.

• Experience with ERP systems such as NetSuite, Oracle, SAP, or Microsoft Dynamics.
• Familiarity with automated reconciliation tools.
• Knowledge of GAAP and internal control frameworks.