Aircraft Records Specialist

Maintenance Records Management Lead

In this role, you will lead and oversee AIRMOB's maintenance records management program, ensuring every maintenance event is captured accurately and completely in AMOS. You will manage the records team, drive compliance with FAA documentation standards, and serve as the organization's primary authority on records integrity for the aerial refueling fleet. You will be successful if you are detail-oriented, systematic in your approach, and thrive in a regulated environment where documentation quality directly supports airworthiness.

What You'll Do

• Supervise and manage the maintenance records team, providing daily guidance, training, and performance oversight
• Ensure accurate and timely documentation of all maintenance activities in AMOS
• Review and approve maintenance work packages, log entries, and technical records before release
• Perform comprehensive records audits to verify completeness, accuracy, and regulatory compliance
• Identify documentation discrepancies and implement corrective actions with affected departments
• Develop and maintain records management procedures, standards, and best practices
• Serve as AMOS super-user for records management functions and provide system training to staff
• Ensure compliance with FAA record-keeping requirements and retention policies
• Oversee component traceability documentation and life-limited parts tracking
• Lead root cause analysis for records-related findings and non-conformances

What You'll Bring

Must Haves

• Associate's degree in aviation management, business, or a related field; Bachelor's degree preferred
• Minimum 57 years of experience in aircraft maintenance records management
• At least 2 years of management or team lead experience
• Expert proficiency in AMOS or a comparable maintenance tracking system
• Thorough knowledge of FAA regulations including Parts 43, 91, and 121 record-keeping requirements
• Experience with maintenance records auditing and quality control processes
• Strong written and verbal communication skills; ability to interpret technical manuals and regulatory requirements

Nice to Haves

• Advanced AMOS user experience
• A&P license
• Experience with military or commercial aircraft records management
• Knowledge of KC-135 or Boeing 707 derivative aircraft documentation
• Experience with Part 121 or Part 135 record-keeping requirements
• Familiarity with CASS and reliability program documentation

Additional Eligibility Qualifications

• Experience with experimental exhibition or special flight permit operations preferred
• Familiarity with DCMA requirements and military maintenance documentation standards a plus
• Experience with aircraft lease transitions and records packages
• Experience implementing paperless or digital records management systems

Benefits

• Comprehensive medical plan options
• HSA/FSA accounts
• Dental and vision coverage
• 6% employer 401(k) match
• Fully paid parental leave for all new parents
• Generous PTO
• Life and disability insurance
• Long-term and Short-term disability coverage
• AD&D Coverage
• Pet Insurance
• Employee Assistance Program
• Subsidized gym membership / plans through Wellhub

Work Authorization / Security Clearance

Applicants must be legally authorized to work in the United States.

AAP/EEO Statement

This Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

Position Type and Expected Hours of Work

This is a full-time position with typical working hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Hours and work shifts may change in accordance with department and business needs. Exempt Employees must have the ability to be on-call and available, as business needs require. Non-Exempt employees may be required to work over 40 hours per week with approval from the department manager.

Work Location

Mixed operational environment including flight line operations and office facilities.

Work Environment

This position operates primarily in an office environment with regular visits to aircraft flight line operations. Work requires extended periods of computer use for records review and data entry. May require access to confined spaces such as records storage areas and aircraft during documentation verification. The role involves managing high volumes of technical documentation requiring sustained concentration and attention to detail. Physical mobility to inspect aircraft systems, climb aircraft, and work in confined spaces may be required. Travel to customer sites, vendor facilities, or other operational locations may be required.

Travel

Yes, as required.