Elementary School Secretary

Elementary School Secretary

Building Lead, Full Year (40 hrs. per week)

This position provides administrative and secretarial support to the elementary school and principals. It requires a service-oriented individual with excellent communication, interpersonal, and organizational skills to serve as the first point of contact in the elementary office and support staff, families, and students.

Reports To: Elementary School Principal and Assistant Principal

Compensation: As described in the Secretarial Association contract

Required Qualifications:

• High school graduate or GED equivalent.
• General office experience.
• Ability to type 45 wpm as per the secretarial contract.
• Ability to understand and follow written and oral directions.
• Must be self-directed, take initiative, and have problem-solving skills.
• Exceptional level of organizational skills.
• Accounting experience preferred.
• Experience with the student data software Skyward.
• Knowledge of Michigan Department of Education sites, including MEIS, MSDS, MICR, CEPI, GAD, and BAA Secure Site.
• Knowledge of computer skills in Microsoft Office and Google Docs.
• Must receive a satisfactory response to 4205-F Authorization for Release of Information and Employee History Check under 1996 PA 189 of 1996; MCL 380.1230b.
• Must satisfactorily pass: Law enforcement background check. Personal and professional reference background check.

Essential Job Functions:

• Welcomes students and visitors in a positive and helpful manner.
• Deals with significant variations in daily job responsibilities.
• Drafts emails, letters, and flyers.
• Keeps all student, parent, and staff information confidential.
• Prepares and compiles accurate Spring and Fall Count Day documents.
• Manages State and Federal Grant orders.
• Orders supplies for the Elementary building.
• Enters accurate attendance data.
• Compiles building payroll.
• Updates MICR (Michigan Immunization Records) for State guidelines.
• Answers multi-line telephone and directs calls while using proper phone etiquette.
• Provides general secretarial support to supervisors and staff.
• Organizes school-wide events.
• Maintains a professional appearance and a neat office environment.
• Prioritizes tasks and shows productive work habits.
• Maintains a positive attitude when working with students, parents, other staff members, and community members who visit Carrollton Public Schools facilities or programs.
• Cooperates with teachers, students, and administration.
• Ensures a safe environment for students at all times.
• Works as part of a team.
• All other duties as assigned by administration.

Closing Date: Until filled

Equal Opportunity Employer

In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disability Act of 1990, and the Elliott-Larsen Civil Rights Act of 1977, it is the policy of the Carrollton Public School District that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, disability, height, weight, or marital status be excluded from participation in, be denied the benefits of, or be subjected to, discrimination during any program, activity, service or in employment. For information, inquiries, or to file a complaint, contact the Superintendent of Carrollton Public Schools at PO Box 517, Carrollton, MI 48724. View phone number on click.appcast.io