Project Coordinator

ABOUT YOU

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself and others to the highest standard? If the answer is, "Yes!" then we have an opportunity that will impress you. Who are we? We are ARCO, the Design/Build Experts. We are looking for a highly motivated Project Coordinator who is passionate about the construction process to join our established Atlanta team. At ARCO, every associate is empowered to drive their success. You’ll be responsible for project performance and profit from day one!

WHAT WE CAN OFFER YOU

We are dedicated to the well‑being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world. Industry‑leading performance‑based bonus program Generously funded profit sharing Traditional and Roth 401k Tuition reimbursement for associates Scholarship for associates’ children up to $28,000 per child 1‑month paid sabbatical after every five years of employment, plus $5,000 for travel 1‑week paid volunteer leave each year 100% charitable match Medical, dental, and vision insurance coverage 100% paid 10‑week maternity leave At ARCO, our first core value is to treat people fairly and do the right thing. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

A DAY IN THE LIFE

Proactively communicate with subcontractors and vendors to request, track, and collect required documentation to ensure compliance and meet project deadlines. Follow up consistently with subcontractors, vendors, and internal teams to keep projects on schedule and documentation up to date. Assist Project Managers with proposal preparation including proposal letters, specifications, schedules, and assembling proposal packages. Prepare and process project documents including subcontracts, purchase orders, change orders, transmittals, and agreements. Maintain project tracking logs including job lists, subcontractor tracking, and other project‑related reports. Utilize project management and accounting software such as Procore, Bluebeam, and Viewpoint to manage project documentation and information. Coordinate meetings, trainings, and project communications including scheduling, preparing materials, and meeting notes. Coordinate and order job site supplies including signage, safety vests, safety glasses, hard hats, and other project‑related materials. Serve as a point of contact for incoming calls and assist with vendor and client communication when Project Managers are unavailable. Coordinate housing and travel arrangements for Superintendents and Interns, including sourcing accommodations, booking travel, and managing logistics. Maintain organized project files, prepare new project files, and archive completed files in accordance with record retention policies. Type and prepare various documents including letters, meeting minutes, bid instructions, proposals, reports, and expense reports. Travel occasionally to job sites to assist with setting up client events, meetings, and project‑related functions.

NECESSARY QUALIFICATIONS

3-10+ years of related experience required; construction administration or project coordination experience strongly preferred. High school diploma or equivalent required; bachelor’s degree preferred. Excellent computer skills with strong proficiency in Microsoft Word and Excel required. Proficiency in Viewpoint required; Procore and Bluebeam experience highly preferred. Experience working in a fast‑paced, deadline‑driven environment. Must be highly organized, detail‑oriented, and capable of managing multiple projects and priorities simultaneously. Must be proactive, self‑reliant, and able to consistently follow up with subcontractors Project Team. Strong communication skills and ability to work with Project Managers, Superintendents, vendors, and clients. Ability to work independently, problem‑solve, and meet deadlines with minimal supervision. Must be willing to travel occasionally to job sites as needed.

MAKE YOUR MOVE

We are proud to be one of the fastest‑growing, privately‑owned companies in America, celebrating over 30 years of experience as design‑build experts. We have completed over 6,550 design‑build projects nationwide. We ranked #6 on ENR’s Design‑Build Firms list and #29 on ENR's Top 400 Contractors list of 2025. Most importantly, our clients like us, trust us and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, “Yes!” we look forward to meeting you. ARCO does not accept unsolicited resumes from individual recruiters or third‑party recruiting agencies without pre‑approval from ARCO’s Human Resource team. Pre‑approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.

LEGAL DISCLAIMER

EOE, including disability/vets #J-18808-Ljbffr ARCO