Project Coordinator (ARCH/ID)

Position Overview We're seeking a detail-oriented Project Coordinator to play a vital role in ensuring the smooth execution of our design projects. Acting as a central point of contact, you'll manage documentation, track progress, and facilitate effective communication across all stakeholders—including project teams, clients, consultants, and internal departments. This role is essential to maintaining organized workflows, ensuring timely information flow, and keeping projects on schedule and within scope. What You'll Do Project Administration & Documentation Establish and maintain comprehensive project files (digital and physical), ensuring proper organization, version control, and accessibility Manage project-related correspondence, including modeling, formatting, and distributing letters, memos, and emails Track and distribute project documents such as drawings, specifications, RFI logs, submittal logs, meeting minutes, and change orders Maintain and update project schedules, task lists, and deadlines, alerting Project Managers to potential conflicts or delays Coordinate and prepare project reports, presentations, and proposals as requested by project teams Assist with contract administration tasks, including tracking project phases, invoicing support, and consultant agreements Prepare and process project-related expense reports and purchase orders Meeting Coordination & Communication Prepare and distribute meeting agendas, take detailed meeting minutes, and ensure action items are documented and followed up on Organize and maintain contact lists for project teams and external stakeholders Assist with preparation for client presentations and reviews, including printing, binding, and organizing materials Support project communication related to architectural and interior design scope Quality Control & Team Support Accurately review and update documents, check for completeness, and help maintain version control of project files Organize files, track project updates, and monitor basic timelines under supervision Raise coordination issues and participate in resolving routine project challenges Build rapport with internal colleagues and demonstrate professionalism in interactions with clients and consultants Requirements Bachelor's degree in Architecture or Interior Design from an accredited university 1-3 years of experience in architecture, interior design, or related field Capable of drafting professional emails, summarizing meetings, and sharing information clearly between internal teams, consultants, and clients Ability to organize files, track project updates, assist in meeting notes, and monitor basic timelines under supervision Strong attention to detail with ability to accurately review and update documents, check for completeness, and maintain version control Comfortable asking questions, raising coordination issues, and participating in resolving routine project challenges Excellent interpersonal skills with ability to build rapport with internal colleagues and demonstrate professionalism with clients and consultants Strong organizational and time management skills Effective written and verbal communication abilities Collaborative team player with reliable work ethic Desired Qualifications Pursuit of architectural licensure (AXP hours completion and/or ARE preparation) is highly desirable and encouraged Self-starter and initiative-taker with proven leadership capabilities Coachable and open to feedback with commitment to continuous improvement Actively seeking opportunities for learning and professional development Previous internship or project coordination experience Why Join CDH Partners? Foundation for Growth : This role provides an excellent foundation for future career growth in architecture or interior design, with exposure to the full project lifecycle. Professional Development : Work on real projects while receiving mentorship and guidance from experienced professionals, with tasks clearly defined and regular feedback provided. Collaborative Culture : Join a supportive, team-oriented environment where your organizational skills and attention to detail directly impact project success and client satisfaction. Diverse Projects : Gain experience across various project types and scales, working with talented architects, interior designers, and consultants. How to Apply Interested candidates should submit the following: Current resume Cover letter describing your interest in CDH Partners and this role Portfolio (if available) CDH Partners is an Equal Opportunity Employer committed to creating an inclusive environment for all team members This position description is meant to describe the general nature and level of work being performed and is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Employment remains on an "at-will" basis. #J-18808-Ljbffr CDH PARTNERS