Accounting Specialist

Accounting Specialist

At Adopt-A-Family of the Palm Beaches, we believe every family deserves stability, dignity, and the opportunity to thrive. For more than four decades, we've worked to strengthen our community by providing housing, support, and hope to families experiencing or at risk of homelessness. When you join our team, you become part of a mission-driven organization that shows up every day to help families build brighter, more secure futures.

The Accounting Specialist supports the Finance team by processing vendor payments, maintaining accurate documentation, and ensuring timely and compliant accounts payable activity. The role reviews invoices, verifies coding and authorization, prepares payment batches, and assists with vendor and grant related financial tracking.

This position contributes to reliable financial reporting through schedule maintenance, reconciliations, and preparation of correcting entries. The Accounting Specialist collaborates closely with the Accounting Manager, Staff Accountant, CFOO, and program staff to support audits, grant billing documentation, and cross department financial needs. Strong attention to detail, organization, and a commitment to learning are essential to supporting the accuracy and efficiency of the Finance department.

Essential Functions

• Invoice & Payment Processing
• Grant & Event Register Support
• Vendor & Documentation Management
• Schedule Maintenance & Reconciliation
• Cross-Functional Collaboration
• Training and Development

Requirements

• Education & Certification
• Experience
• Technical Proficiency
• Communications
• Professional Initiative

Working Conditions

• Work is performed in standard office environment
• Hybrid work schedule eligibility may be considered following a 90-day probationary period and subject to supervisor approval
• Position involves prolonged periods of computer use and sedentary work sitting at a computer

Physical Requirements

• Prolonged periods of sitting
• Able to bend and lift over your head
• Able to lift a minimum of 25 pounds

Work Schedule: Monday to Friday, 40 hours a week

Compensation Range: $23 - $25/hour

Our Benefits Package

• Health, Dental, and Vision Insurance
• Generous Paid Time Off, including vacation, sick leave, and paid holidays
• Retirement Plan Options with employer match (if applicable)
• Employee Assistance Program (EAP) for confidential counseling and support
• Professional Development Opportunities to help you grow in your career
• Flexible Work Schedules for eligible positions
• Mileage or Travel Reimbursement for approved work-related travel
• Additional wellness, recognition, or mission-specific perks depending on role

Our Culture & Values

At Adopt-A-Family of the Palm Beaches, our culture is rooted in compassion, dignity, and an unwavering belief in the potential of every family we serve. We show up each day with purpose to provide stability, hope, and opportunity to families experiencing or at risk of homelessness and we support one another with the same care we extend to our community.

We value collaboration and teamwork, knowing that meaningful change happens when people work together. Our staff bring diverse perspectives, talents, and lived experiences, and we honor that diversity as a source of strength. We foster an environment where every voice is respected, ideas are welcomed, and learning is continuous.

Integrity guides our decisions, accountability shapes our actions, and empathy fuels our mission. Whether we are working directly with families, supporting programs behind the scenes, or strengthening partnerships across the community, we lead with heart and professionalism. When you join our team, you become part of a supportive, mission-driven organization that believes in lifting families up and lifting each other up along the way.

Adopt-A-Family of the Palm Beaches is an Equal Opportunity Employer committed to building a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

Employment with Adopt-A-Family of the Palm Beaches is at-will. This means that either the employee or the organization may end the employment relationship at any time and for any lawful reason.

All offers of employment are contingent upon the successful completion of required background screenings. This may include verification of employment and education history, reference checks, criminal background checks and a review of credit history as permitted by appliable law. Certain positions within our organization require a Florida Level II Background Check, including fingerprinting and screening through state and federal databases, in accordance with Florida Statute 435.04. All screenings are conducted in accordance with federal, state, and local regulations, and results are kept strictly confidential. Applicants who do not meet the screening requirements may be disqualified from employment.

By applying, you affirm that all information provided is true, complete, and accurate. Any false, misleading, or omitted information may result in disqualification from consideration or termination of employment.

Adopt-A-Family of the Palm Beaches maintains a drug-free workplace. Candidates may be required to complete pre-employment drug testing in accordance with applicable laws and organizational policy.