Recruiting Coordinator

Prime ControlsIntroducing Prime Controls, L.P.Established in 2004, Prime Controls, L.P. is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients' industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size, expertise, and extensive experience. With a professional team of 1000+ employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the United States. Our mission is to deliver the highest quality professional services while prioritizing our employees' well-being and fostering an exceptional workplace environment.OverviewAs the Recruiting Coordinator for Prime Controls, you will support hiring efforts for our teams across the U.S. You are central to an excellent candidate experience — owning interview scheduling end to end and providing the organizational backbone that keeps our recruiting function moving. Prime Controls is 100% employee-owned, so the people you help bring through the door become owners alongside you.A Typical Day at Prime ControlsOwn interview scheduling across a wide range of roles, coordinating calendars between candidates, recruiters, and hiring managers — including cancellations, reschedules, and last-minute changesBuild itineraries and prep materials for onsite interviews and manage day-of logisticsCapture and route interview feedback so recruiters and hiring managers can move quickly on decisionsMaintain accurate candidate and requisition data in iCIMSGenerate recurring staffing reports — weekly interview activity, open requisition status, and pipeline and funnel metrics — for recruiting leadership and hiring managers, plus ad hoc reporting as requestedCoordinate a clean handoff from offer acceptance to onboarding, including background check and pre-employment screening follow-throughSupport career fair and campus recruiting logistics: scheduling, event registration, material orders, and shippingHandle the administrative setup and ongoing management of contract workers, including onboarding paperwork, system records, start and end dates, and coordination with staffing vendorsAssist with travel and expense support, presentation prep, and recruitment social media postsHandle candidate and employee information with strict confidentiality and support EEO/OFCCP recordkeeping requirementsWhat You Will BringThe Basics3 years in a professional office environment1 year supporting recruitment or HR1 year working in an applicant tracking systemIntermediate Microsoft Office skills, including Outlook calendar management, PowerPoint, and Excel (sorting, filtering, pivot tables, and basic formulas for reporting)Ability to pull, clean, and format data into clear, accurate reportsStrong problem solving and time management skills with meticulous attention to detailStrong written and verbal communication skills, with the ability to exercise tact and discretionAbility to prioritize competing administrative demands and exercise independent judgment and initiativeThe Preferred2 years supporting recruitmentExperience with iCIMS or a comparable enterprise ATSExperience building recruiting or HR reports from ATS dataExperience coordinating campus recruiting or high-volume hiring eventsBachelor's degree in a related fieldBenefitsWhat We Offer:Full-time employees enjoy a great benefits package including, but not limited to:Health, Dental, and Vision coverageFlexible Spending Account(s)Generous PTONumerous culture eventsESOP401k matching and more!Work Environment & Physical Demands (Text Only)Physical requirements and work environment expectations vary by position. Generally, roles at Prime Controls may involve moderate noise, occasional exposure to outdoor weather conditions, and, depending on the role, work at heights or around airborne particles and electrical components. Physical activities may include standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as the use of hands, arms, and voice communication. Some roles may require lifting and/or moving up to 50 pounds. Vision requirements may include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.EEOPrime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.As a federal contractor, Prime Controls is required to participate in the federal government's E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates. Prime Controls