Legal Executive Assistant

Legal Executive AssistantOur client is an organization in the Green Bay area looking for a Legal Executive Assistant. Our client is looking for someone with strong executive-level administrative experience, exceptional organizational skills, and the ability to support multiple professionals in a fast-paced environment. This individual will provide high-level support to attorneys while helping coordinate day-to-day office operations and serving as a key resource across the organization.The Legal Executive Assistant will be responsible for, but not limited to, the following:Provide executive-level administrative support to multiple attorneys, managing competing priorities and deadlines.Manage calendars, schedule meetings, and coordinate appointments and other commitments.Prepare initial drafts and shells of legal documents for attorney review.Proofread, edit, and format legal documents, correspondence, and other materials with a high level of accuracy.Coordinate printing, scanning, filing, and large document transfers to clients and other parties.Assist with court filings and other legal administrative processes as needed.Maintain accurate time entries and support legal billing processes, including tracking billable time.Coordinate day-to-day office needs, including staff coverage, PTO schedules, and administrative workflow.Delegate appropriate assignments to paralegals and Legal Executive Assistants to ensure work is completed efficiently.Serve as a key point of contact between the Green Bay and Appleton offices, helping facilitate communication and coordination.Provide guidance, mentorship, and oversight to administrative support staff as needed.Maintain confidentiality when handling sensitive client, legal, and organizational information.Identify opportunities to improve administrative processes, workflows, and overall office efficiency.Support attorneys and office leadership with special projects and additional administrative responsibilities as needed.The Legal Executive Assistant will possess the following:Strong Executive Assistant, Administrative Assistant, Legal Executive Assistant, or related professional support experience required.Excellent organizational and time management skills with exceptional attention to detail.Demonstrated ability to successfully support multiple professionals and manage competing priorities.Strong written and verbal communication skills with a professional and service-oriented approach.Ability to proofread, format, and prepare professional documents with a high degree of accuracy.Strong interpersonal skills with the ability to effectively collaborate with attorneys, clients, and administrative professionals.Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.Desire to build a long-term career and become a trusted resource within the organization.Legal Executive Assistant or law firm experience preferred.Familiarity with court filings and legal processes preferred.Experience with legal billing, time entry, and billable-hour environments preferred.Previous leadership, office coordination, or administrative staff supervision experience is a plus.Equal Opportunity EmployerThe compensation philosophy reflects the Company's reasonable expectation at the time of posting. Actual compensation is influenced by a variety of factors including, but not limited to, skills, experience level, and overall qualifications. This role may also be eligible to participate in company-sponsored benefit and incentive programs, subject to the rules governing those programs.