Event Coordinator

Event CoordinatorReports to: Marketing Lead - Energy ProgramsCompensation*: Competitive starting salary range: $62,500 - $76,300, commensurate with skills and experience. Full Pay Range: $62,500 - $90,000.Energy Trust is committed to pay equity. Energy Trust is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience and training.Employment Classification: Full Time, ExemptAnticipated Start Date: As soon as possible; position is open until filledClosing Date: 11/02/2026Office Location: Portland Metro Area, Oregon, USABackgroundAbout Energy Trust of OregonEnergy Trust of Oregon is an independent nonprofit organization dedicated to energy efficiency and renewable energy development. We serve Oregon customers of Portland General Electric, Pacific Power, NW Natural, Cascade Natural Gas and Avista, and SW Washington customers of NW Natural. Year over year Energy Trust is recognized as one of the 100 Best Nonprofits to Work For in Oregon.Our VisionClean, affordable energy for everyone.Our Commitment to DiversityWe recognize the lack of diversity in our industry, and we actively seek to address it with our hiring and retention practices as well as our values. We believe every person and their lived experience is integral to building a vibrant culture and delivering effective services to all customers we serve. We are committed to the principles of diversity, equity and inclusion, and we encourage candidates with diverse backgrounds and experience to apply.Our LocationEnergy Trust provides a range of work location options, including remote, hybrid and in-office work. This position will represent Energy Trust in public settings and potentially at community events. We are open to candidates who live throughout Oregon and Washington.What We're Looking For:The Field Event & Logistics Coordinator supports Energy Trust's presence at trade shows, industry conferences and community events across Oregon.This position handles day-to-day operations and logistics for external events and Energy Trust-hosted workshops, including but not limited to trafficking event requests, securing and shipping event assets, serving as a main point of contact for event organizers, handling vendor invoices, coordinating with internal marketing and field staff, coordinating with outside vendors and marketing teams, and tracking event outcomes.This individual reports to the Marketing Lead—Energy Programs.This position is expected to report to the Portland office quarterly at a minimum for all staff and other in-person meetings. As necessary and appropriate, this position may be required to travel periodically to handle day-of logistics for events in Portland or around Oregon.What You'll Do:Event Requests and Tracking:Review event requests and secure approvals from appropriate marketing managers.Ensure all required information is captured in Energy Trust's Asana event tracker.Capture and track event deadlines.Pre-Event Logistics:Serve as the main point of contact for event organizer.As needed, help organize booth layout plans and secure required materials and signage.Handle ordering and shipping of event materials.Ensure staff coverage at events and, if needed, develop attendance schedules or run-of-shows.Event Sponsorship Execution & Administrative Support:Track sponsorship deliverables (e.g., submitting company logos, headshots, and creative, etc.) to event organizers ahead of deadlines.As needed, help assemble and distribute staff briefing documents covering booth schedules, branded attire, and lead capture protocols.Budget & Financial Tracking:Log and submit vendor invoices to accounts payable, assist with purchase orders and maintain expense records for event budgets.On-Site Execution: As needed, help set up and staff booth at larger community events.Post-Event Wrap-Up:Assist with booth teardown/breakdownHandle final bill reconciliations, collect attendee feedbackWrite evaluation reports.As needed, collect and compile post-event data to share with marketing, outreach and program staff.Perform other job-related duties as assigned.Perform all functions of the job in a safe manner.