PAYROLL SPECIALIST

Payroll Specialist - Fort Worth, TX

Quantum North America is a leading design-build firm specializing in Mechanical, Electrical, Plumbing, Installation, and Energy Engineering solutions. Since 2003, we've delivered reliable, cost-effective services across diverse markets nationwide. Headquartered in Dallas/Fort Worth, our team of 125+ professionals—including engineers, project managers, certified technicians, and skilled tradespeople—drives our consistent growth and reputation for excellence. With over 125 projects completed annually and operations in 30 states, we offer a collaborative, accountable work environment where innovation and client satisfaction are at the core of everything we do.

As a member of Compass Group, North America, we want you to be as great as you can be. We empower our associates to direct their own future, keeping them confident that we support them every step of the way. As a result, our associates embody greatness through their actions, natural passion for quality, and a can-do attitude. The opportunity for greatness is real at Quantum North America and throughout the Compass world.

Job Summary

We're looking for a detail-oriented Payroll Specialist to support accurate and timely payroll operations in a fast-paced construction environment. This role handles payroll processing, audits, and reconciliation, along with certified payroll, employee data management, reporting, and system administration. You'll partner closely with corporate payroll teams to ensure compliance and smooth execution.

The ideal candidate is highly organized, analytical, and customer-focused, with the ability to manage multiple priorities while maintaining strict accuracy and confidentiality.

Key Responsibilities:

Payroll Operations

• Process weekly payroll for hourly, salaried, and field employees
• Audit and reconcile timesheets, labor allocations, overtime, and earnings
• Manage payroll changes including pay rates, bonuses, commissions, and reimbursements
• Maintain accurate payroll data across systems
• Investigate and resolve discrepancies in partnership with Corporate Payroll
• Reconcile payroll after each cycle
• Certified Payroll & Compliance
• Administer certified payroll and prevailing wage requirements
• Ensure compliance with federal, state, and local regulations
• Support payroll audits, reporting, and compliance reviews

Employee Data & Systems

• Maintain employee payroll records (pay, taxes, direct deposit, etc.)
• Support payroll systems (Viewpoint Vista) including setup and updates
• Track PTO and ensure alignment across HR, payroll, and timekeeping systems
• Assist employees with payroll, timekeeping, and expense inquiries

Administrative Support

• Track licenses, certifications, MVRs, and drug testing requirements
• Maintain payroll procedures and documentation
• Provide system access support and employee training on payroll processes
• Participate in ongoing training and cross-functional development

Preferred Qualifications:

• 2+ years of payroll, accounting, HR administration, or construction administration experience preferred.
• Experience with construction payroll, certified payroll, prevailing wage reporting, or payroll compliance strongly preferred.
• Experience with Viewpoint Vista or similar payroll and ERP systems preferred.
• Strong analytical, problem-solving, and organizational skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service skills with the ability to remain calm and professional under pressure.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Excel and business software applications.
• Ability to handle confidential information with professionalism and discretion.
• Positive attitude, strong work ethic, and commitment to continuous learning.

Apply to Quantum North America today! Quantum North America is a member of Compass Group USA.

Associates at Quantum North America are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Applications are accepted on an ongoing basis
• Paid Parental Leave
• Personal Leave

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Certain positions may require Florida Level 2 background screening. Details:

Applications are accepted on an ongoing basis.

Quantum North America maintains a drug-free workplace.