Administrative Assistant

Future Opening: Administrative Assistant We are seeking a Service Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities Work with service manager to schedule and coordinate service calls Coordinate procurement of equipment Assign job numbers and organize service, inspection, material orders Assign purchase orders to vendors Upload inspection reports using company software Work with project managers to schedule techs for jobsites Invoice and upload documents to QuickBooks Collections Daily telephone and email follow-through with customers Work as a team player who is willing to help others Operate computer and office productivity machinery (copier, printer, etc.) Remain in a stationary position 50% or more of the time Qualifications Ability to prioritize based on current project demands Basic quantitative math skills (percentages, basic addition and subtraction) Detail oriented, prompt, on time Problem solving Excellent telephone, interpersonal, and communication skills Dependable and able to complete tasks without need for follow‑up General knowledge of office practices/procedures and equipment Ability to learn proprietary software Work in a fast‑paced service environment Team orientation to achieve company goals Prior experience in a service‑based business Required Skills/Qualifications Valid driver’s license High school diploma (bachelor’s degree or equivalent work experience preferred) Drug screening required Preferred Availability to start within two weeks of offer acceptance Background in construction and accounting helpful Work Environment This job is in an office setting requiring a stationary position 50% of the day. Benefits 401(k) Health Insurance Paid Time Off Vision Insurance Schedule 8‑hour shift Monday to Friday Experience QuickBooks: 3 years (preferred) Education Associate degree (preferred) License Driver’s license (required) Work Location To be determined. #J-18808-Ljbffr