Middle School Office Assistant / Registrar (Apply directly with Stem School Highlands Ranch - DO NOT apply online with DCSD

Middle School Office Assistant / Registrar

At STEM School Highlands Ranch, we place innovation at the heart of learning to unleash the potential of all students and prepare them for an exponentially changing world. As a K-12 free Charter School in the Douglas County School District, we are committed to creating an environment that fosters respect, success, and continuous improvement. We welcome you to join us on our goal to redefine limits and unleash potential.

Our Commitment to Diversity: STEM School Highlands Ranch is dedicated to providing equal opportunities to all individuals, regardless of race, color, national origin, age, sex, genetic information, religion, pregnancy, disability, sexual orientation, veteran status, or any other protected status. We strive to maintain a work environment free from unlawful harassment and discrimination.

Our Core Beliefs:

• Create an environment of respect and success.
• Nurture unlimited human potential.
• Leverage the power of collaboration.
• Optimize resources.
• Impact the world ethically and positively.
• Reinvent and adapt.

What We Expect:

At STEM School Highlands Ranch, we expect our team members to be agile learners who design thoughtful and engaging initiatives that ensure maximum impact and engagement.

What You Can Expect:

You will join a community of committed professionals who engage in constant collaboration and innovation to nurture unlimited potential for both students and staff.

Benefits: STEM School Highlands Ranch offers a comprehensive benefits package, including: Employer-paid health, dental, and vision insurance (available on the 1st of the following month). Short-term, long-term disability, life, and ADD insurance (available six months from hire date). Retirement benefits including PERA pension and 401K employee-only contribution managed through Colorado's PERA program. Other benefits include FSA (medical and dependent care), Pet Insurance, Sick Time, and PTO based on years of service.

Position Overview:

We are seeking a highly organized, detail-oriented, and service-driven Middle School Office Assistant / Registrar to join our team for the 20262027 school year. This role is essential in managing student records, supporting enrollment processes, and serving as a welcoming first point of contact for students, families, and visitors.

The ideal candidate thrives in a fast-paced environment, maintains accuracy and confidentiality, and is committed to supporting both school operations and student well-being.

Primary Responsibilities:

• Front Office & Customer Service
• Serve as the front desk point of contact, managing phones, visitors, and daily inquiries
• Create a welcoming and professional environment for students, families, and staff
• Enrollment & Records Management
• Process student enrollments and withdrawals
• Maintain official academic records, including contact information, transcripts and grade reports
• Manage cumulative student files with accuracy and confidentiality
• Fulfill transcript requests and respond to external records requests
• Oversee attendance tracking and support truancy management
• Prepare and maintain enrollment reports
• Maintain ownership and accuracy of IC (Infinite Campus) and enrollment systems data
• Additional Responsibilities (as needed)
• Student Health & Support
• Respond to student health needs, including emergencies in classrooms
• Administer daily medications and maintain accurate documentation
• Coordinate medication refills
• Maintain appropriate documentation for all health room visits and procedures
• Maintain and organize the health room (stocking, cleaning, organizing)
• Provide first aid care for students and staff
• Assist the RN in managing students' chronic health conditions
• Maintain student health records (doctor's notes, immunization records, etc.)
• Communicate with parents via phone, email, and in person
• Follow student health care plans
• Assist RN with immunization compliance and data entry
• Support vision and hearing screenings and related data entry
• Review and support monthly health assistant processes
• Operational & Administrative Support
• Assist with field trip preparation and coordination
• Support the Principal, Assistant Principal, Dean, and Executive Director as needed
• Conduct enrollment inquiry follow-up
• Communicate with prospective families via phone and email
• Coordinate tours, student shadows, and a positive enrolling family experience
• Align logistics, stakeholders, and timelines to ensure smooth execution
• Oversee volunteer coordination, execution and tracking
• Open doors and screen visitors through Raptor and related software

Qualifications:

• Strong organizational skills and attention to detail
• Excellent communication and customer service skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Experience with student information systems (e.g., Infinite Campus) preferred
• Prior experience in a school or office setting preferred
• CPR/First Aid certification (or willingness to obtain) preferred

Schedule: Day shift Monday to Friday School Year: 2026 - 2027 School Days: 205

Compensation: The pay range for this role is $20 - $30 USD per hour.

Minimum Hire Rate: $18.46 USD Hourly

Maximum Hire Rate: $23.80 USD Hourly

Full Salary Range: $18.46 USD - $29.14 USD Hourly

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans:

This position will be open until filled, but will not be open past: July 30, 2026