Office Manager
Full-time
Closet Factory
About Us
We are industry leaders in custom cabinetry and home organization. With a focus on quality, craftsmanship, and customer service, our operations require dependable internal processes to keep projects running on time and on budget. We are seeking an Office Manager to handle core financial operations and help support our office’s overall workflow.
Position Overview
This position is responsible for managing the full cycle accounts payable (AP) and accounts receivable (AR) , maintaining QuickBooks , assisting with vendor management , and supporting payroll and purchasing functions. The ideal candidate is detail-oriented, highly organized, and experienced in construction or manufacturing environments .
Key Responsibilities
Accounting & QuickBooks (70%)
- Manage all AP/AR functions: enter bills, issue payments, apply payments, and track outstanding balances
- Prepare and send customer invoices and follow up on receivables
- Perform reconciliations (bank accounts, credit cards, vendor statements)
- Maintain accuracy in QuickBooks (classes, job costing, chart of accounts)
- Monitor and manage purchase orders and receipts
- Prepare weekly payroll data prep (hours, timesheets)
- Support monthly close and basic financial reporting
Administrative & HR Support (30%)
- Assist with new hire paperwork and onboarding setup
- Maintain employee files and time-off tracking
- Liaise with benefit providers for enrollments and questions
- Help with general office operations (filing, recordkeeping, licenses, etc.)
Qualifications
- 4+ years in AP/AR or general bookkeeping
- Strong experience with QuickBooks
- Understanding of job costing or class-based accounting (preferred)
- Proficient in Excel and digital filing systems
- Comfortable communicating with vendors, customers, and team leads
- Experience in construction, cabinetry, or manufacturing is a plus
Preferred Attributes
- Self-starter with strong follow-through
- Deadline-oriented and highly organized
- Able to work with limited supervision in a fast-paced environment
- Professional, discreet, and approachable
Compensation
- Depending on experience and qualifications
- Paid time off, holidays, and health benefits after 90 days
- Growth opportunities within a stable, growing company
Vacancy posted 11 hours ago
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