Alumni Relations Coordinator

Advancement & Alumni Engagement Assistant

This position provides comprehensive support to the Advancement team, with a dual focus on marketing communications and event execution. Working closely with the Communications team and the Director of Alumni & Donor Engagement, the candidate will gain real-world experience across alumni relations, development, marketing, and event planning. This role offers the opportunity to build a professional portfolio through published writing, social media management, content creation, and the coordination of major university and fundraising events.

Responsibilities:

• Digital Content & Communications: Support management of social media channels and maintain the content calendar. Conduct alumni interviews, write featured articles for the DU Review, produce high-quality videos, and capture photography at various university events.
• Alumni Relations & Outreach: Coordinate communications for the Alumni Mentor Network, manage constituent database updates, and perform proactive donor outreach through thank you notes and alumni membership card distribution.
• Event Planning & Execution: Lead or assist with the organizing, scheduling, and staffing of alumni and donor engagement events, including large-scale fundraising initiatives and networking meetings.
• Administrative & Operational Support: Generate reports, presentation materials, and correspondence. Maintain accurate files, donor records, and Foundation documents with strict adherence to confidentiality.
• Special Projects & Research: Execute special research assignments and administrative projects to support the Executive Director and broader Advancement team.
• University Standards: Promote the University's cultural values and provide GREAT customer service. Understand and abide by all internal and external regulations, including NCAA, GLIAC, and national athletic affiliations.
• Departmental Assistance: Attend creative brainstorming sessions and perform other duties as assigned to contribute to the overall success of the Advancement Office.

Qualifications:

• High School Diploma or GED equivalent. Must be currently enrolled in a minimum of 6 credit hours as an undergraduate student OR 3 credit hours as a graduate student while meeting Davenport University's standards of academic progress.
• Proficiency with Microsoft Office (specifically Word and Excel) is required. Experience with social media platforms and basic video/photo editing is highly preferred.
• Excellent interpersonal and communication skills across diverse audiences. Must maintain a positive attitude toward change, confidentiality, and conflict resolution.
• Demonstrated motivational and problem-solving capabilities with a high degree of integrity, ethics, and dedication to the mission of the University.
• Experience in an office, marketing, or event-planning setting is preferred but not required.

Physical Demands & Work Environment:

• Business office and live event environments.
• Prolonged sitting and standing, with frequent use of a personal computer and telephone (susceptible to eye and hand strain).
• Ability to occasionally lift up to 35 pounds for event setup.
• Some travel between campus locations may be required (must possess own transportation).

Davenport University is committed to building and supporting a diverse community of students, faculty and staff. Davenport University provides equal employment opportunities to all employees, applicants and students without unlawful discrimination based on national origin, race, color, religion, age, sex, sexual orientation, disability, gender identity, veteran, or military status, marital status, height, weight, genetic information, or other protected status.

Davenport is an Equal Opportunity Employer

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