Office Construction Coordinator

Job Description

Job Description

Benefits:

• Simple IRA (Matching)
• Bonus based on performance
• Company parties
• Dental insurance
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Vision insurance
• Paid time off
• Training & development

Position Summary

We are seeking a highly organized and detail-oriented Construction Coordinator to support project operations for our construction, mold, and asbestos teams from start to finish. The ideal candidate will be responsible for coordinating project documentation, maintaining schedules, managing financial tracking, and serving as a key communication link between customers, subcontractors, vendors, and internal teams.

Key Responsibilities

• Enter and maintain customer and project data accurately in company systems.
• Compile, distribute, and track documents requiring signatures.
• Maintain and update project schedules to ensure timely completion of work.
• Facilitate communication between customers, project managers, subcontractors, vendors, and office staff.
• Record daily project notes and maintain accurate project documentation.
• Utilize data management and project tracking software effectively.
• Monitor project expenses and assist with budget tracking.
• Process billing and collections activities.
• Prepare and maintain project Profit & Loss (P&L) reports.
• Track project purchases and material expenditures.
• Maintain subcontractor and vendor records, including licensing, insurance certificates, and compliance documentation.
• Ensure all project files are organized, complete, and up to date.
• Provide administrative and operational support to project management teams as needed.

Qualifications

• Previous experience in construction coordination, project administration, office management, or a related field preferred.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and project management software.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and accuracy.
• Knowledge of construction processes, billing, and subcontractor management is a plus.

Skills

• Data Entry & Record Management
• Project Scheduling
• Document Control
• Customer Service
• Financial Tracking & Reporting
• Billing & Collections
• Vendor & Subcontractor Coordination
• Communication & Team Collaboration
• Problem Solving
• Time Management

Employment Type

Full-Time

Compensation

Competitive compensation based on experience.

M-F 8:00 AM to 4:30 PM - hours may be adjusted to 7:30 AM to 4:00 PM