Executive Assistant/Administrative Assistant-Temporary Pooled Position

divh2Executive Assistant/Administrative Assistant-Temporary Pooled Position/h2pPosition Title: Executive Assistant/Administrative Assistant-Temporary Pooled Position/ppPosition Category: Temporary/ppFLSA: Non-exempt/ppLocation: Thousand Oaks/ppUniversity Background: The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each persons dignity./ppBasic Function: The incumbent performs a broad range of sensitive, technical, and confidential administrative and support functions./ppRepresentative Duties:/pulliMaintain files; control the release of sensitive information to authorized personnel./liliInitiate payment requests, reimbursements and maintain records for the different accounts./liliCoordinate arrangements, programs and publicize speakers events./liliPerform as administrative assistant to the executives/managers for a variety of clerical and administrative duties./liliCoordinate communications and meetings and respond to questions requiring knowledge and interpretation of policies./liliArrange and schedule a variety of meetings and appointments; maintain calendars, make reservations and travel arrangements; establish and maintain regular and special schedules of the work unit; attend meetings on behalf of the executives/managers./liliRoute incoming mail; answer telephones; relay messages; screen and route calls and visitors; provide information to staff, students and the public regarding programs./liliCoordinate specific activities and events as assigned./liliOperate a variety of office equipment, such as computers and related software, printers, calculators and copy machines./liliOrder and maintain inventory of equipment, materials and supplies; assist in budget development process; review documents, records, lists, tables and other materials for accuracy, completeness and conformance with applicable rules and regulations./liliAssist in the development and preparation of reports, meeting materials and other documents as requested./liliMaintain current knowledge and records of regulations and requirements applicable to assigned office; monitor transactions, programs and services to assure compliance./liliPerform related duties as assigned./li/ulpKnowledge Of:/pulliModern office practices, procedures, and equipment/liliRecord-keeping, filing, and information organizing techniques/liliInterpersonal skills using tact, patience and courtesy/liliWord processing, spreadsheet, database, presentation, and other relevant software applications, including Microsoft Word, Excel, PowerPoint, Google Docs, Google Chat and Outlook, Blackboard experience is a plus./liliCorrect English usage, grammar, spelling, punctuation and vocabulary/liliPublic relations and customer service techniques/liliBasic event planning/li/ulpAbility To:/pulliPerform administrative support and clerical duties/liliOperate a computer terminal to enter data, maintain records and conduct word processing/liliCoordinate, organize, and oversee office activities/liliType, keyboard, and/or enter data at a speed necessary for successful job performance/liliMaintain spreadsheets and files with minimal errors/liliCompose correspondence and written materials/liliPrepare reports by gathering and organizing data from a variety of sources/liliWork independently with minimal direct supervision./liliWork confidentially with discretion/liliMeet schedules and deadlines by prioritizing work/liliMake arithmetic calculations quickly and accurately/liliCommunicate clearly and concisely, both orally and in writing/liliLearn policies, procedures and regulations and apply to specific situations/liliAnswer telephone and greet the public courteously/liliDetermine appropriate action within clearly defined guidelines/liliSchedule and coordinate meetings, conferences and appointments/liliRelay messages, and screen and route calls and visitors/liliEstablish and maintain cooperative and effective working relationships with others/liliIdentify policies or procedures that are ineffective and develop new polices and procedure to enhance program or office operations/liliWork effectively with frequent interruptions/liliUnderstand and follow oral and written directions/li/ulpMinimum Qualifications: Any combination equivalent to: two years of college-level coursework and one year of administrative support experience./ppPreferred Qualifications: Prior experience as an administrative assistant in a non-profit, corporate, higher education/ppLicenses and other requirements: None/ppPhysical Abilities: Detect to understand appropriate written correspondence; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; communicate to exchange information in person, in writing, on the telephone and by email; stationary position for extended periods of time; move or transport light objects; position self to store and/or retrieve files/ppEnvironment: Busy office environment; subject to frequent interruptions./ppHiring Range: Commensurate with experience/ppPosting Detail Information:/ppPosting Number: Staff004522020/ppNumber of Vacancies:/ppDesired Start Date:/ppPosition End Date:/ppOpen Date: 10/15/2021/ppClose Date:/ppOpen Until Filled: Yes/ppApplication Procedure/Special Instructions:/ppStatement: California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and Universitys policies, procedures, and processes. Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation./ph2Applicant Documents/h2pRequired Documents:/pulliResume/Curriculum Vitae/liliCover Letter/li/ulpOptional Documents:/p/div