ADMINISTRATIVE SERVICES OFFICER 2

Administrative Services Officer 2 (ASO2)

We are seeking a highly motivated and detail-oriented Administrative Services Officer 2 (ASO2) to join our Business & Finance Unit within the Mission Partners Division. This position reports to the Deputy Assistant Director and supports the standardization of Anaplan user maintenance and administration.

Key responsibilities:

• Streamline financial reporting processes by assisting in automating data validation and requirements gathering for key initiatives like agency spending plans and state-level report requests
• Provides support and ad-hoc analysis to ensure data integrity across all state and federal funding sources
• Collaborate with Business Analysts to prioritize software enhancements that drive more informed, data-driven financial decisions for the department

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements). The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust.

Job duties include:

• Continuously improve accuracy and improve validation strategies
• Support and standardize Anaplan user maintenance, communication, and prioritize software issues as they arise
• Provide high level of support and customer service to program staff, leadership, and all other staff that require financial reporting assistance
• Support continuous financial reporting and tools utilizing Excel and Google Sheets for all ad hoc support items that may arise for Anaplan related to all State and Federal Fund sources
• Assist Business Analysts in managing the various development and support items that come in to be corrected or updated in Anaplan
• Streamline financial requirements gathering process including agency spending plans, agency monthly budget meetings, monthly agency Business Review, and Business and Finance financial metrics
• At the State level include automated reporting for the Executive Budget Request and various ADOA annual reporting needs for annual data uploads
• Assist and collaborate with ongoing priorities for Anaplan support and further development
• Interpret state and federal policies and procedures

Knowledge, skills & abilities (KSAs):

• Knowledge of government accounting and budgeting principles
• Resource allocation methodologies
• Funding mechanisms
• Federal regulations, Arizona Revised Statutes, and department/state policies and procedures
• Researching and compiling information
• State statutes, rules and regulations as they pertain to the department and section
• State government and department organizational structure
• Confidentiality
• Microsoft Office and the G-Suite/Workplace
• Use of financial systems and software
• Verbal and written communication
• Communicating budget issues and financial information to all levels of staff
• Gathering of facts and information
• Detail oriented
• Effective time management
• Statistical and abstract analysis
• Customer service and the ability to effectively interact with a wide range of internal and external customers
• Analyze, interpret and communicate financial data
• Work and be productive in one-on-one and group settings
• Knowledge of or ability to learn and apply LEAN concepts and engage in continuous problem solving
• Assist in process developments and improvements
• Work under pressure meeting deadlines
• Exhibit personal initiative
• Prioritize effectively
• Adapt to changing assignments and priorities
• Respond to inquiries with tact, diplomacy, and appropriate timely information
• Work as a team player within several divisions
• Organize, prioritize and perform multiple tasks on a daily basis
• Establish and maintain effective and positive working relationships with agency staff and the public
• Complete assigned tasks accurately
• Work independently with minimal supervision
• Meet deadlines
• Report work status, issues, and inquiries timely
• Be organized, analytical, and professional
• Problem solving
• Analyze and establish priorities
• Display sound judgment

Selective preference:

• Bachelor's Degree in Business, Finance, Accounting, or an equivalent related discipline. (Master's degree may substitute for 2 years' experience).
• Two years or more responsible experience in finance, budgeting or related field

Pre-employment requirements include:

• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Benefits include:

• 10 paid holidays per year
• Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
• An incentivized commuter club and public transportation subsidy program
• We promote the importance of work/life balance by offering workplace flexibility
• We offer a variety of learning and career development opportunities