Payroll Coordinator (Comptroller)

Job Description – Payroll Coordinator (Comptroller) (260000B7) Position Grade: 210G Department: Comptroller's Office Job Type: Full-Time (Permanent) Examination Number: EX1658 Location: Downtown – St. Louis, MO Incumbents in this position process bi‑weekly payroll and act as a coordinator for all employee payroll activity as well as advise payroll personnel in other departments on payroll rules and regulations and maintain personnel records. Essential Functions and Responsibilities Performs complex payroll duties and coordinates payroll activity for City‑wide departments. Responsible for processing bi‑weekly payroll information and advising payroll clerks on payroll rules and regulations, providing guidance and instruction on all payroll activities. Retrieves and verifies payroll information from City wide departments and inputs data into system. This includes Status forms, New Employee forms, Adjustment to Pay forms, Supplementals, Time Adjustment forms and On Call payments, Commuting Allowance, Payroll Corrections, Deferred Compensation changes and loan set-up, Direct Deposit set-up, Flat Rate payments and garnishments, union and charity deductions, Imputed Value, parking, labor distribution, and Workers' Compensation. Verifies calculations on source documents prior to data entry; analyzes data by reviewing, classifying and prioritizing. Performs calculations to verify and balance payroll; calculates and prepares manual checks, voids and reissues. Prepares letters, spreadsheets and reimbursement bills for various City departments and unions concerning salaries, taxes, employee benefits and pensions. Provides daily assistance to City wide payroll personnel, such as completing payroll forms and answering questions concerning payroll rules and regulations. Prepares and updates correspondence to departments/divisions notifying them of payroll calendar due dates, holidays, etc. Works closely with Equifax concerning unemployment issues. Performs other duties as assigned. Knowledge, Skills, and Abilities Data Utilization: Ability to perform basic level data analysis including reviewing, classifying, categorizing, prioritizing, and referencing data, statutes and/or guidelines. Human Interaction: Ability to provide guidance, assistance and interpretation to city employees and subordinate staff on how to apply policies, procedures and standards. Equipment, Machinery, Tools and Materials Use: Ability to operate and adjust equipment such as a personal computer, calculator, fax machine, and other materials used for payroll. Verbal Aptitude: Ability to utilize advisory data and information such as employee status forms, workers compensation documents, W‑2 reports, pay regulations, guidelines and non‑routine correspondence. Mathematical Aptitude: Ability to perform addition, subtraction, multiplication and division; calculate percentages and decimals. Functional Reasoning: Ability to apply principles of rational systems, interpret instructions furnished in written, oral, diagrammatic or schedule form, and exercise independent judgment to adopt or modify methods and standards. Situational Reasoning: Ability to exercise judgment, decisiveness and creativity in evaluating information against verifiable criteria. Environmental Factors: Work performed in an office environment under generally safe and comfortable conditions with limited exposure to irate individuals. Physical Requirements: Ability to exert light physical effort in sedentary to light work, possibly lifting, carrying, pushing and pulling objects weighing five to ten pounds, and extended periods at a keyboard or workstation. Sensory Requirements: Ability to recognize individual characteristics of shapes and sounds associated with job‑related objects, materials and tasks such as working with a computer. Qualifications Two years of clerical experience that includes preparation and processing of payroll, or an equivalent combination of training and experience. Scoring Components and Their Weights Experience and Training: 100% May be Subject to: Background Investigation: Pass/Fail Medical Examination: Pass/Fail Documentation of Academic Credentials must be Submitted Upon Request Veteran's Preference To be eligible for veteran's preference points, submit a copy of the DD 214 Certificate of Release or Discharge from Active Duty with the Employment Application or upon request. The Director of Personnel may, in discretion, accept alternate documentation. City Residence Preference Points City residents who pass an examination for a position in the classified service and do not receive any other preference will receive a five‑point preference on a scale of 100 points on the exam. An additional one‑point shall be added to the passing score of City residents who receive any other preference on a scale of 100 points. City residents must have resided in the City for at least one year at the time of filing their application to be eligible for the preference points. Accommodations If assistance with the job application is necessary based on a physical impairment, mental impairment, or otherwise, reach out to the Office on the Disabled with contact information. This office will not disclose any information that an applicant or employee has a disability or has discussed possible accommodations without the applicant's or employee's prior consent. City of St. Louis City Hall 1200 Market Street Saint Louis, MO 63103 #J-18808-Ljbffr City of St. Louis