Payroll Coordinator

Payroll Administrator

The Payroll Administrator is responsible for processing the weekly and bi-weekly payrolls for the company. This role also encompasses the other duties that accompany payroll such as processing garnishments and other adjustments and keeping accurate records. The ideal candidate must have the ability to multi-task and meet deadlines. Being genuinely interested in providing exceptional customer service is a huge plus.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential function and basic duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and basic duties.

• Responsible for payroll information maintenance including; new hires, status changes and terminations, direct deposit, deduction code maintenance and tax changes.
• Monitor email inquiries to payroll inbox and respond to employees with outstanding customer service skills.
• Reconcile time reports using Excel and import into the payroll system.
• Process garnishments, LOA payments, and other adjustments.
• Calculate overtime adjustments on bonuses and commissions using Excel.
• Work with other payroll administrators in providing full payroll and benefits coverage for 400+ employees.
• Create general ledger imports in Excel.
• Knowledge of payroll principles, IRS and state regulations, and payroll best practices is essential for the success of this position.
• Provide accounting administrative support.
• Other duties as assigned.

Position Qualifications

To perform this job successfully, an individual must be able to perform each essential function and basic duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and basic duties.

• Accountability Acceptance of responsibility resulting in anticipation / prevention and problem-solving, which includes identifying problems and issues of varying complexities and finding effective solutions within few guidelines, inside and outside one's job, department or organization.
• Communication Actively attend to, convey, and understand the comments and questions of others; shaping and expressing ideas and information with others using the spoken word, as well as expressing ideas and opinions clearly in properly structured, well organized and grammatically correct reports or documents, utilizing language and terminology that is understandable for the reader.
• Computer Literacy Effective and efficient use of computers in the working environment.
• Customer Focus Knowing the internal and external customers' business needs and acting accordingly; anticipating customer needs; giving high priority to service and customer satisfaction.
• Detail Oriented Pay attention to the minute details of a project or task.
• Ethical / Integrity Demonstrate conduct conforming to a set of values and accepted standards; be truthful and be seen as credible in the workplace.
• Initiative Spotting opportunities within your own circle of influence, anticipating on threats and acting on them; self-starting rather than waiting passively until the situation demands action.
• Interpersonal Get along well with a variety of personalities and individuals; showing consideration for and maintaining good relations with others; acting calmly under stress and strain, and not being hasty or impetuous.
• Reliability The trait of being dependable and trustworthy, which includes being at work during your scheduled times, arriving on-time and ready to perform job functions, and demonstrating accuracy with regards to assigned tasks.
• Safety and Security Supports and complies with safety and security requirements.
• Time Management Utilize the available time to organize, follow a systematic method of performing a task and complete work within given deadlines.

Education

• High School Graduate or General Education Degree (GED)

Experience

• Five years of experience in payroll processing.
• Multi-state processing a plus

Computer Skills

• Knowledge of UltiPro or other ERP systems is a plus
• Computer literate in a Microsoft Windows environment.
• Intermediate level of experience using Microsoft Excel. Must have the ability to perform functions such as creating a spreadsheet, formatting a spreadsheet, using the formula bar to perform various functions, importing/exporting documents, and calculating numbers.
• Intermediate level of experience using Microsoft Outlook. Must have the ability to perform functions such as composing, sending, forwarding and replying to incoming e-mail, attaching computerized files, and utilizing calendar and task reminders.
• Intermediate level of experience using Microsoft Word. Must have the ability to perform functions such as composing, editing, naming and saving documents, formatting text, and printing.

Certificates & Licenses

• None required

Other Requirements

• Neat and professional appearance and demeanor.
• High attention to detail.
• Strong organizational skills.
• Proficient in intermediate mathematical skills such as adding, subtracting, dividing, multiplying, and calculation of fractions, percentages, ratio, and measurements.
• Primary language used to perform this job is English.