Operations Assistant

Operations Assistant

The Operations Assistant provides administrative and operational support to the Account Manager while assisting with day-to-day office and field operations. This role is responsible for coordinating schedules, maintaining documentation, supporting employee onboarding, and assisting with fleet-related activities, including transporting company vehicles as needed. The ideal candidate is organized, dependable, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide daily administrative support to the Account Manager.
• Assist with employee onboarding, documentation, and personnel records.
• Communicate with employees, clients, and vendors in a professional manner.
• Support timekeeping, expense reporting, and other administrative functions.
• Assist with fleet management, including scheduling maintenance, tracking vehicle usage, and maintaining vehicle records.
• Transport company vehicles to and from job sites, service appointments, or other designated locations.
• Coordinate vehicle inspections, registrations, and routine maintenance.
• Pick up or deliver equipment, supplies, and materials as needed.
• Assist with special projects and other operational duties as assigned.
• Ensure all work is completed in compliance with company policies and safety standards.

Qualifications

• High school diploma or GED equivalent required.
• Previous administrative, operations, or office support experience preferred.
• Valid driver's license with a clean driving record.
• Comfortable driving company vehicles, including pickup trucks.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent communication and customer service skills.
• Ability to work independently and as part of a team.
• Oil & gas or industrial industry experience is a plus.