Project Coordinator

Job Description

Job Description

Job Title: Project Coordinator

Job Description

The Project Coordinator supports a Senior Project Manager on IT infrastructure initiatives for construction and renovation projects, including large-scale efforts such as multi-floor facility upgrades. The role begins with administrative and coordination tasks and progressively expands into learning and supporting full project processes. It is well-suited for candidates with foundational project coordination experience or those from administrative, communications, or IT backgrounds who are eager to grow in IT infrastructure project coordination.

Responsibilities

• Support Senior Project Managers in the coordination and delivery of large-scale IT infrastructure projects, including complex, multi-floor construction and renovation initiatives.
• Coordinate and schedule project meetings, site visits, and related activities, ensuring all stakeholders receive timely invitations and updates.
• Prepare, maintain, and organize project documentation, including meeting minutes, status reports, and project plans.
• Manage ordering processes for equipment and materials, including procurement of equipment orders and purchase orders, and maintain accurate records of all transactions.
• Track and update project schedules, milestones, and deliverables, helping to ensure projects remain on time and aligned with expectations.
• Assist with basic cost analysis and support budgeting activities by tracking costs and understanding cost structures under the guidance of Senior project managers.
• Act as a liaison between real estate teams and project management, facilitating clear communication and coordination across teams.
• Support the planning and scheduling of site surveys with various IT teams and ensure all logistical details are in place.
• Monitor and follow up on project deliverables, ensuring timely completion and escalating issues to the Senior Project Manager as needed.
• Use Microsoft Excel and other Microsoft Office tools to create reports, track data, and support documentation and meeting activities.
• Contribute to the creation and maintenance of project plans and project schedules, updating them as project requirements evolve.
• Attend project sites across the region as required, documenting site conditions and supporting on-the-ground coordination activities.

Essential Skills

• 6 months to 3 years (up to 5 years) of experience in project coordination or a similar role, in an intermediate/entry-level coordinator capacity.
• Demonstrated experience with documentation, including writing and organizing project documents and meeting notes.
• Experience running or facilitating meetings, including preparing agendas, capturing action items, and following up on next steps.
• Experience with purchase orders or procurement processes for equipment and materials.
• Exposure to budgeting activities and a basic understanding of cost structures and cost analysis.
• Proficiency in Microsoft Office Suite, including strong skills in Microsoft Excel for reporting, tracking, and documentation.
• Foundational project coordination or project management skills, including scheduling, planning, and reporting.
• Strong organizational skills with the ability to manage multiple tasks and priorities in a structured manner.
• Strong written and verbal communication skills, with the ability to interact effectively with cross-functional teams.
• Basic understanding of IT infrastructure and how it relates to construction and renovation projects.
• Ability to work in a hybrid environment and regularly attend project sites across Nassau County, including locations as far as South Hampton.
• Comfort coordinating large-scale projects and site surveys involving multiple IT teams and stakeholders.

Additional Skills & Qualifications

• Experience in administrative, communications, or IT roles that involved coordination, documentation, or stakeholder communication.
• Experience supporting project managers or Senior leaders on complex or multi-site projects.
• Familiarity with project scheduling and project planning tools or methodologies.
• Experience coordinating with real estate or facilities teams on construction or renovation initiatives.
• Exposure to healthcare or similarly complex, regulated environments.
• Ability to adapt quickly, learn new project processes, and take on increasing responsibility over time.
• Strong attention to detail and accuracy in documentation, reporting, and record keeping.
• Proactive mindset with a willingness to take initiative in following up on tasks and resolving issues.

Why Work Here?

You will join a large healthcare organization that offers exposure to a wide variety of impactful IT infrastructure and construction projects, providing a strong platform for professional growth. The role offers meaningful opportunities to expand your project coordination skills under the guidance of experienced Senior project managers. There is ongoing potential to be retained or considered for full-time opportunities, allowing you to build a long-term career within a complex and dynamic environment. You will benefit from a hybrid work model that balances on-site engagement with flexible remote work, supporting both development and work-life balance.

Work Environment

The position operates in a hybrid work model that combines remote work with regular on-site presence at project locations. You will be expected to attend project sites across Nassau County, including locations as far as South Hampton, based on project needs and schedules. The environment centers on IT infrastructure within construction and renovation settings, requiring coordination with IT teams, real estate, and other project stakeholders. You will use Microsoft Office Suite, especially Microsoft Excel, along with standard project documentation and scheduling tools to manage information and communication. Work hours align with standard business schedules, with flexibility required to attend meetings and site visits as projects demand.

This is a Contract position based out of Mineola, NY.

The pay range for this position is $30.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Mineola,NY.

This position is anticipated to close on Jun 18, 2026.

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.