Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant
Job Description

This entry-level administrative assistant role offers a motivated and detail-oriented individual the opportunity to support daily office operations while developing skills that can lead to a future sales-focused position. The role is ideal for someone eager to learn, take on new responsibilities, and build a long-term career within a growing organization.

Responsibilities

• Prepare and manage outgoing mailings, including entering mailing list data, generating inquiry letters, and creating marketing flyers.
• Perform envelope preparation by folding, stuffing, sealing, and applying postage to mailings.
• Assist with mail merge functions in Microsoft Word, with training provided as needed.
• Maintain and update zip code data and internal records for designated regions such as Pennsylvania and New Jersey.
• Perform filing, recordkeeping, and general administrative tasks to support daily office operations.
• Learn to use online search tools to support business needs and internal projects.
• Assist with data updates to ensure accuracy and completeness of documentation and records.
• Support internal processes such as safekeeping, document organization, and maintaining orderly records.
• Collaborate with team members to ensure timely completion of administrative tasks and projects.
• Demonstrate a willingness to take on additional responsibilities over time, including tasks that support future sales-focused activities.

• Strong computer skills with the ability to learn new software and tools.
• Accurate and efficient data entry skills.
• Good written and verbal communication skills.
• High level of organization and strong attention to detail.
• Ability to perform filing, recordkeeping, and general administrative support tasks.
• Willingness to learn, grow, and take on additional responsibilities.
• Ability to work effectively in a structured, office-based environment.

• Familiarity with Microsoft Office, including Word and other core applications, is a plus; training is available.
• Experience with administrative support, such as filing paperwork and maintaining records, is helpful.
• Comfort using online search tools to support research and data management.
• Interest in developing skills that can lead to a future sales-focused role.
• Ability to manage multiple tasks while maintaining accuracy and organization.

This role is fully onsite, working Monday through Friday from 8:00 a.m. to 4:30 p.m. The position is based in an office environment where the administrative assistant supports daily operations and collaborates with other team members in person. The dress code is business casual. The work involves regular use of computers, Microsoft Office applications, and standard office equipment, as well as handling physical mailings, documents, and files in a structured and organized setting.

Job Type & Location

This is a Contract to Hire position based out of Strawbridge, PA.

The pay range for this position is $18.00 - $19.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Strawbridge,PA.

This position is anticipated to close on Jul 6, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.