Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a growing organization in Massachusetts on a contract basis. This role is ideal for someone who is organized and comfortable handling high-volume payables activity while maintaining strong communication with vendors and internal teams. The selected candidate will support day-to-day invoice processing, payment activity, and administrative follow-up to help keep accounts payable operations running efficiently.

Responsibilities:
• Review, code, and enter vendor invoices accurately and in a timely manner.
• Monitor the accounts payable inbox, respond to inquiries, and route messages to the appropriate contacts when needed.
• Communicate with vendors to resolve payment questions, clarify invoice discrepancies, and maintain positive business relationships.
• Prepare and process ACH payments and assist with scheduled check runs.
• Reconcile invoice details against supporting documentation to ensure proper approval and account allocation.
• Track outstanding items and follow up internally to help keep payment cycles on schedule.
• Assist with reporting, documentation, and other assigned projects that support the accounts payable function.• Experience working in accounts payable or a closely related accounting support role.
• Ability to code invoices accurately and apply correct account classifications.
• Familiarity with ACH transactions and check payment processing.
• Strong attention to detail with the ability to manage a high volume of invoices.
• Comfortable communicating with vendors and internal stakeholders in a clear and respectful manner.
• Proficiency with email-based workflow management, including handling a shared AP inbox.
• Solid organizational skills and the ability to prioritize multiple tasks effectively.