Executive Assistant

Executive AssistantProvide agile, proactive, and strategic support for executives at company headquarters, helping to facilitate productivity and collaboration within the organization. This role ensures the smooth, efficient operation of executive priorities while advancing productivity, communication flow, and organizational coordination. The Executive Assistant operates with strong judgment, anticipates needs, maintains confidentiality, and represents the executive office with professionalism.Essential FunctionsProvide high-level executive and administrative support at company headquartersManage and maintain calendars and schedules, using sound judgment to prioritize meetings and ensuring alignment with business strategy and needsManage travel and expenses for multiple executivesAssist executives with meeting invites, agendas, and presentation materialsCommunicate via telephone, digitally, and in person to internal and external stakeholders, partners, providers, and corporate leaders, maintaining effective, friendly, and professional customer serviceScreen and prioritize communications from internal and external sourcesDetermine proper course of action for incoming meeting requests or other calendar itemsAnticipate the needs of the leadership team and key partners; act accordinglySupport executives with drafting or editing communications or documentsSupport workload balance and protection of energy and focus timeOrganize and manage all details related to arranging business meetings including onsite/offsite logistics, working with other affected areas' designees, catering, remote access, communication, etc.Manage special projects as assignedProactively look for ways to make improvements within the organizationManaging sensitive situations using executive level discretionPerform other job-related duties as assignedQualifications (Education, Experience, Competencies)Associate's degree and/or 5 equivalent years of experience6+ years of experience supporting senior-level executivesProficient in Microsoft Office applications: Word, PowerPoint, Excel, and OutlookExcellent verbal and written communication skillsProfessional executive presence with the ability to build strong working relationships with people both internally and externallyStrong critical thinking skillsStrong ability to determine issue escalation protocolsStrategic gatekeeping and diplomacy skillsPossess independent initiative and judgmentAbility to maintain confidentiality at all timesAbility to manage many details related to calendaring/scheduling, follow-up requests, travel-related planning, etc., simultaneously with low rate of errorAbility to organize, manage multiple priorities, and maintain high attention to detail in a fast-paced environmentAbility to problem solve and think proactively, anticipating needs and taking initiative to eliminate any potential bottlenecks that may ariseSelf-motivated, goal oriented, quality driven, and capable of working independently with minimal supervisionAbility to work a flexible schedule to meet the needs of the executive teamCalifornia, Colorado, Connecticut, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, Nevada, New Jersey, New York, Rhode Island, Vermont, Washington, Washington, D.C. Residents Only: The salary range for this role is $61,336.23 to $92,003.77 annually. Pay is based upon several factors including but not limited to local labor markets, education, work experience, certifications, etc. Rise Baking Company complies with all minimum wage laws as applicable. In addition to your annual salary, Rise Baking Company offers benefits such as, a comprehensive benefits package, annual bonus eligibility, incentive and recognition programs and 401k contributions (all benefits are subject to eligibility requirements). At Rise Baking Company, our people are our finest ingredient.