AP Specialist

Accounting Department Support

This role supports the Accounting Department by performing all duties related to Accounts Payable. The person in this role will also be responsible for reconciliations, assisting with audit preparation, and administrative tasks. This position works under the supervision of the Accounting Manager and the Controller.

Code and enter invoices on a timely basis into Workday. Reach out to the SMU Community for clarification on coding of invoices. Reach out to vendors/suppliers for statement of accounts, issues with invoices, and billing discrepancies. Manage the AP Inbox in Outlook, professionally and with courtesy, respond to vendor and SMU Community inquiries. Review the AP aging on a weekly basis, ensuring past-due balances are scheduled for payment. Perform special projects as assigned. Print and mail 1099's and 1096's on an annual basis.

Must have Workday experience, multi-fund accounting experience/knowledge, and non-profit experience. At least five to seven years of Accounts Payable (full cycle) or general accounting experience required. Must have excellent and effective written and verbal communication skills to work with all levels of the University. Ability to work well both independently and with others and respond sensitively to clients, staff, and volunteers. Familiarity and high comfort level with web-based technology and proficiency in Microsoft Office software are required. Comprehensive understanding of accounting procedures, experience and demonstrated abilities for working in a fast paced, multi-cultural setting. Strong organizational skills, accurate, and detail-oriented. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.

Graduation from an accredited college or university with a bachelor's degree in accounting or equivalent experience is strongly preferred. Minimum Degree Required: Completed High School (Diploma or GED).