Bilingual Office Assistant - Oregon

Job Description

Job Description

Office Assistant Bilingual in Spanish. In-Person In Office.

We are a small group practice providing mental health counseling. We serve the Hispanic, Latinx community.

This position is for a BILINGUAL Office Assistant (English-Spanish).

Schedule: 9am to 6pm. 1h lunch break.

Days/Hours: Monday through Friday.

Essential Responsibilities:

• Performs reception duties, answering phones, texts, and emails.
• Act as a resource to staff and clients.
• Responsible for insurance verification, set client fees, balance payment agreements, and administrative intakes.
• Update and maintain records in proprietary software and webpages.
• Manage office paperwork and flow.
• Does data entry, references information on the computer, schedules, runs basic reports as needed.
• Scanning, copying, and faxing as needed.
• Receive payment, send claims, and record receipts for services.
• Filling up paperwork to report send to insurances from credentialing.
• Schedule appointments and maintain and update appointment calendars.
• Assists with Insurances credentialing, billing and other inquires.
• Assists with on-barding of employees.
• Helps the CEO to perform duties related to the company.

Qualifications:

• High school diploma/GED or equivalent.
• Previous experience/formal education preferably in a clinical setting.
• Excellent communications skills in  (English/Spanish).
• Good computer skills including a functional knowledge of Drive, Word, and Excel, telephone skills, and electronic record systems.
• Able to perform tasks while being interrupted.
• Ability to master proprietary software which may include online scheduling and billing.
• Knowledge and previous experience with office equipment including photocopying, faxing and scanning, etc.
• Able to pass pre-employment screening including State Fingerprints.
• Able to provide proof of legal employment in the US.

Benefits:

• 80h PTO and 128h after 1 year. Acrual Roll over and never expires.
• 40h sick time paid.
• 401k.
• Full paid health insurance.
• Full paid Life Insurance.
• 6 Holidays paid.
• Disability Benefits discounted.