Pastoral Ministries Administrative Assistant

Administrative Assistant

We are seeking a dedicated and compassionate Administrative Assistant to support our Pastoral Ministries Team, which provides spiritual care and meaningful programming for residents of diverse faith traditions within our community.

In this highly visible and service-oriented role, you will provide comprehensive administrative support to the Pastoral Ministries Team while serving as a key resource for volunteers, residents, and visitors. Responsibilities include managing the daily operations of the front office; creating and distributing flyers, advertisements, newsletters, PowerPoint presentations, and worship service bulletins; maintaining department records and files; and supporting financial tracking, recordkeeping, and reporting for multiple faith traditions and ministry programs.

The ideal candidate is highly organized, detail-oriented, and able to effectively manage multiple priorities in a fast-paced environment. Success in this role requires strong computer proficiency, experience maintaining financial records and spreadsheets, excellent interpersonal and customer service skills, and the ability to work with sensitivity and respect in a diverse, faith-based setting.

This is a full-time, in office role (NO opportunity for remote work)

Compensation: commensurate with experience $23 - $27/ hour

• A culture of diversity, equity, and inclusion, which builds on our mission, vision and values
• Medical, dental and vision packages, including an annual reimbursement for qualified wellness expenses, personal health coaching and telemedicine options
• Onsite medical centers, providing wellness visits and sick care for all team members over 18 years of age
• PTO Plans, PLUS company paid volunteer hours for eligible team members, in accordance with applicable state law.
• 401k for all team members 18 and over with a company 3% match
• Growth Opportunities grow with the company as we open new communities and expand on our existing ones!
• Education assistance, certification reimbursement and access to over 6,000 courses through our online learning library, designed to enhance your current skills and build new ones

How you will make an impact

• Administer and maintain calendars for various staff using Microsoft Outlook
• Manage schedules, meetings, appointments, and coordinate department events
• Order and maintain supplies, arrange for equipment maintenance for the department, and code invoices to be approved for payment
• Perform and manage clerical and administrative responsibilities for day-to-day operations and programming of the department
• Assist with creating and/or updating documents and reports using various software, including Microsoft Word, Excel and PowerPoint
• Maintain confidentiality of resident and staff information

What you will need

• Proficient in Microsoft Office Suite
• Minimum of 3 years as a secretary or administrative assistant in a professional office setting

Brooksby Village is a beautiful 90-acre continuing care retirement community located in Peabody, Massachusetts, just minutes from Boston. We're part of a growing national network of communities managed by Erickson Senior Living, one of the country's largest and most respected providers of senior living and health care. Brooksby Village helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well-being services for those who live and work with us. As part of our team, you'll enjoy flexibility and work-life balance to meet your personal and professional goals, and we are committed to providing you with opportunities to learn and grow.

Erickson Senior Living, its affiliates, and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information or any other category protected by federal, state or local law.