Administrative Assistant / Office Manager

Administrative Assistant / Office Manager

The Progeria Research Foundation is a busy, growing non-profit organization located in Peabody, MA that seeks a part-time, highly motivated, organized Administrative Assistant / Office Manager.

The Progeria Research Foundation (PRF) is the only organization in the world dedicated to discovering treatments and cure for Progeria, through medical research, outreach and education. Progeria is a rare, fatal "rapid-aging" disease that afflicts children worldwide who, without treatment, die at an average age of 14.5 years. PRF has been the driving force behind every scientific milestone, including the Progeria gene discovery and the first-ever Progeria drug treatment. Be part of our exciting mission to find the cure for these inspiring children!

The successful candidate must be energetic and enjoy working within a small environment that is mission-driven and results-driven. The ideal candidate must be able to independently multi-task effectively, have excellent verbal and written communication skills, the ability to exercise good judgment in a variety of situations, and strong organizational skills.

Responsibilities

This role includes, but is not limited to, the following responsibilities:

• Administrative assistance with events and mailings
• Coordinate logistics and assist with distribution of materials for quarterly meetings of the Board of Directors and Organizational Committees, as well as office business meetings held in the conference room
• Maintain efficient office operations, including monitoring and maintaining office supplies inventory, ensuring adequate office maintenance, and coordinating phone coverage
• Manage and maintain the office calendar, tracking staff meetings and employee work schedules
• Serve as the first point of contact for all outside calls and inquiries
• Coordinate bi-weekly staff meetings
• Design and implement filing systems, and ensure filing systems are maintained and current
• Manage and coordinate volunteers for mailings and other office projects
• Pick up mail from the post office, open, sort, and distribute incoming correspondence, and manage and prepare all outgoing mail
• Draft and otherwise manage general communications as needed
• Provide assistance to colleagues and contribute to team effort through other tasks as needed

Qualifications

• Three to five years of experience providing administrative or office management support
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and video conferencing software (Zoom, Teams)
• Associate or bachelor's degree preferred
• Availability during core business hours (approximately 9:00 AM – 3:00 PM, M-F)

Compensation & Benefits

This is a part-time, hourly position with a pay rate of $25–$28 per hour, commensurate with experience.

Benefits include:

• Sick time in accordance with Massachusetts law
• Health insurance — employees working a minimum of 20 hours per week are eligible to participate in PRF's group health plan
• Retirement plan — eligible employees may participate in PRF's retirement plan with employer match beginning in 2027, subject to meeting minimum eligibility requirements