Accounting Assistant

Accounting Assistant

Are you passionate about figures, analytics, account reconciliation, cash collections and interacting with third parties?

At iPify, as a dynamic and rapidly growing startup, we are on the lookout for a motivated accounting assistant to be a part of our journey. As the first member of the accounting team, you will be an important support to controllership on day-to-day activities and during closing processes. Your work will embrace both incoming flows, from our services providers, and outgoing flows to our clients, financials, and public institutions.

About iPify

We are a small and effective team of 28 people, led by seasoned intellectual property (IP) industry professionals, growing an ambitious and fully self-funded project in a niche market. Operating globally, we encounter unique challenges related to IP data, offering an ocean of opportunities. Your expertise will aid us in developing a collaborative B2B ecosystem to support patent and trademark legal professionals with their business management, legal workflows, and financial processes.

Your role

As a key member of our Accounting team, you'll collaborate closely with our Customer Success, Operational, Legal, and Marketing teams. Additionally you will serve as contact point for the accounting team of our partners, both (service providers and clients).

Your mission

• Perform the PI vs PO control, and process and interact with the internal Operational team to resolve any queries or discrepancies
• Engage in external communication with service providers regarding document conformity or service billing
• Perform third party account reconciliations
• Manage the vendor payment process
• Oversee aging balance reminder and cash collection
• Proactively escalate any difficulties and/or old outstanding accounts and ensure follow up
• Handle French VAT declaration
• Contribute to month end and year end closing processes (Reporting, Statutory and Tax)

What we value

• Independent, motivated individuals who deliver high-quality results
• Team players adept at communicating across different functions to achieve outstanding outcomes
• People who care about results and open to seeking and providing advice

Functions with whom you will work

• Customer Success: for customer onboarding
• Engineering: to design robust and scalable solutions
• Operational and legal: to help us improve the handling of legal data
• Product: to align on priorities and scope of deliverables

Qualifications

• Essential:
  • Minimum 3-4 years of experience in Accounting
  • Strong analytical and reporting skills
  • Excellent communication skills
  • Proven ability to meet deadlines
  • Process oriented mindset with continuous improvement skills
  • Good level of spoken and written English
• Desirable:
  • French GAAP Knowledge
  • Bachelor or Master's degree (or local equivalent) in Accounting or Finance
  • Previous experience in IP or service provider company

What we offer

• A stimulating work environment where innovation and idea contributions are valued and recognized
• An opportunity to be the inaugural member of a dedicated Accounting team, with the chance to shape and grow the team as our company flourishes
• Competitive salary, remote work options, health benefits and flexible working hours

Where you'll work

Brussels Office

Contact

Please send your CV to View email address on click.appcast.io