Accounts Payable Manager

The Accounts Payable Manager is responsible for leading the daily operations of the University's accounts payable department, ensuring the accurate and compliant processing of invoices and disbursements in accordance with University policies. This role focuses on optimizing operational efficiencies by leading the team's transition from manual, paper-based workflows to automated technology solutions. The Manager provides direct supervision, mentorship, and professional development to the AP staff, fostering a culture of engagement and continuous improvement. The Manager oversees a comprehensive scope including invoice processing, the AP helpdesk, systems administration, and unclaimed property compliance. Minimum Qualifications Bachelor's degree -OR- equivalent combination of education and related experience 5+ years of related experience Degree Equivalency Clause: Four years of direct experience for a bachelor's degree. Prime Resources (Senate Bill 1310) Senate Bill 1310- The Florida Senate ( is conditional upon meeting all employment eligibility requirements in the U.S. SB 1310: Substitution of Work Experience for Postsecondary Education Requirements A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of direct experience required, not to exceed:

• a) Two years of direct experience for an associate degree;
• b) Four years of direct experience for a bachelor's degree;
• c) Six years of direct experience for a master's degree;
• d) Seven years of direct experience for a professional degree; or
• e) Nine years of direct experience for a doctoral degree

Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. Minimum Qualifications that require a high school diploma are exempt from SB 1310. Preferred Qualifications 5+ years' experience supervising a high volume accounts payable team. Demonstrated experience with automated invoice processing tools. Direct experience leading a team through an ERP implementation or a major technology upgrade (e.g., transitioning to Workday, Oracle, or SAP). Working at USF Our first-class benefits package includes medical, dental, and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts. Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check. Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. Team Leadership: Directly supervise, mentor, and evaluate the performance of the Accounts Payable staff. Foster a high-performance culture by promoting team engagement and providing opportunities for professional development and skill-building. Manage daily workloads to ensure invoices are processed accurately and timely. Lead recruitment and onboarding efforts for the AP team, ensuring staff are trained in evolving technologies and best practices. Systems Administration & Automation Efficiency: Serve as a functional lead for AP systems. Identify bottlenecks in current workflows and lead the transition from manual entry to automated invoice processing. Collaborate with IT and Financial Systems to troubleshoot integration issues and test system enhancements. Operational Management: Oversee the Accounts Payable Helpdesk, ensuring responsive and professional customer service to internal departments and external vendors. Serve as the primary point of escalation for complex payment disputes. Manage "Payment Exceptions," including the research and resolution of returned payments (ACH/Wires) and uncashed/stale-dated checks. Lead the "Due Diligence" process for unclaimed property to ensure compliance with Florida's escheatment laws, attempting to reunite funds with rightful owners before state reporting. Compliance & Quality Assurance: Enforce compliance with university expenditure policies and State of Florida statutes. Conduct regular quality control and post-processing reviews to ensure data integrity, internal control adherence, and prevention of duplicate or improper payments. Own and maintain departmental Standard Operating Procedures (SOPs), ensuring documentation reflects current regulatory requirements and Accounts Payable best practices. Training & Campus Support: Develop and deliver training programs for both the internal AP team and campus-wide users to support accurate, compliant, and efficient transaction processing. Maintain AP related policies, procedures, web resources, user guides and other guidance or tools to support department needs. Promote process improvements through training, communication, and adoption of updated tools and workflows. Produce and analyze monthly performance metrics (KPIs) related to productivity, service levels, and system utilization. Performs other duties as assigned. #J-18808-Ljbffr University of South Florida