HR Coordinator

Human Resources CoordinatorFrom weddings and celebrations to corporate gatherings and major sporting productions, our team works behind the scenes to bring events to life. We take pride in delivering exceptional experiences, embracing creativity, and making every event run seamlessly.We believe extraordinary events start with extraordinary people. If you take pride in your work, enjoy collaborating with a supportive team, and want to be part of something bigger, you'll feel at home here.The Human Resources Coordinator is a central point of support for Team Members across the entire employment lifecycle—from hiring and onboarding through benefits, compliance, and everyday employee relations. This role ensures Team Members receive accurate, timely, and confidential support so they can focus on delivering exceptional events. Working closely with managers, Payroll, IT, and the regional HR team, this role keeps people operations running smoothly and consistently across locations. The role is based in Austin and supports all of our Texas locations, so travel is a must.What You'll DoCoordinate onboarding and training for all Team Members, setting them up for success from day oneSupport talent acquisition by scheduling interviews and moving candidates through the hiring processMaintain I-9 compliance and keep accurate, up-to-date records for all Team MembersAdminister benefit enrollment and status changes, and answer Team Member benefit questionsTrack completion of compliance training, including monthly safety and harassment preventionPartner on employee investigations and employee relations matters, documenting each stepPrepare termination packets and draft or review separation agreements as neededCollaborate with HR, IT, and Payroll to process pay changes, promotions, transfers, and terminationsSupport leave of absence processes (PDL, CFRA, ADA), including documentation and trackingGuide Team Members through Paylocity self-service and troubleshoot basic system issuesWhat Makes Us SpecialCompensation and BenefitsCompetitive payPaid time off and company holidaysComprehensive benefits package including:Medical, Dental, and Vision InsuranceCompany-Paid Basic Life and AD&D InsuranceShort-Term and Long-Term DisabilityTelehealth and Wellness programsFlexible Spending Accounts (FSAs)Employee Assistance Program401(k) with employer matchingOur Culture & WorkA team that has your back: We work across sales, warehouse, logistics, and operations to make every event successful. When challenges come up, our team's step in and support each other.Work that creates real moments: Every event represents something meaningful—a wedding, a celebration, a milestone, or a major gathering. Our work helps create experiences people remember for years.Pride in craft and reliability: We deliver consistently and professionally. Our team cares about the details, the quality of our products, and the experience we provide.Opportunities to grow: As we continue to expand, we invest in development, training, and career growth across roles, departments, and locations.Innovation and creativity: We encourage fresh ideas and empower our teams to find new ways to deliver exceptional events.Fun with impact: We work hard, support each other, and take pride in being part of something meaningful.RequirementsWhat You BringRequiredDetail-oriented, highly organized approach with strong written and verbal communication skillsBilingual in Spanish—read, write, and speak—to support a diverse teamWorking knowledge of employment laws and proven discretion handling confidential informationAble to travel to various locations across Texas, sometimes with little noticeProficiency with Word, Excel, Outlook, and ZoomNice to HaveHR experience in event rentals, hospitality, or event productionFamiliarity with Paylocity or a similar HRIS and self-service platformExperience coordinating training, interviews, and employee engagement across multiple locationsSalary Description $55,000-$70,000 Bright Event Rentals