Payroll Administrator

Payroll Admin

Full-Time | Direct Hire | On-Site | Miami Lakes, FL 33014

Role Overview

Client is looking for a sharp, experienced Payroll Admin to serve as a key right-hand resource to our team. In this role, you will be the primary point of contact for a portfolio of trusted clients, handling payroll review, compliance questions, and day-to-day support. You will be reviewing submissions for accuracy, flagging issues, and providing expert-level guidance on payroll rules, taxes, and compliance.

Key Responsibilities

• Manage an assigned portfolio of payroll clients daily serving as their primary point of contact
• Review client-submitted payroll runs for accuracy and compliance, then release and approve through ADP RUN
• Reconcile weekly payroll numbers against pre- and post-tax benefit deductions including 401k, FSA, HSA, Group Term Life, and other voluntary and involuntary deductions
• Log into client 401k and benefits reporting systems to enter and submit deduction amounts each payroll cycle
• Ensure accurate calculation and handling of pre-tax vs. Roth (post-tax) contributions and deductions
• Provide application and navigation support on ADP RUN guiding clients on how to locate reports, make configuration changes, and resolve system questions
• Handle client inquiries via phone and email on payroll processing, payroll taxes, deductions, garnishments, and compliance
• Assist with HR administration, benefits administration, and client onboarding as needed
• Maintain accurate, organized client records and documentation

Payroll Knowledge Requirements

Candidates must demonstrate a strong working knowledge of the following payroll concepts:

• Multi-state payroll processing and compliance
• FICA Social Security and Medicare tax calculations and employer/employee splits
• Federal, state, and local income tax withholding and remittance
• Garnishments and wage assignments setup, calculation, and compliance
• Pre-tax deductions 401k, FSA, HSA, health insurance premiums, Group Term Life
• Post-tax / Roth contributions and after-tax benefit deductions
• Benefit accruals and reconciliations matching payroll deductions to benefits reporting systems
• Voluntary and involuntary deductions proper classification and processing
• Wage and hour laws federal and state overtime rules, pay frequency requirements
• Payroll compliance and reporting timely tax filings, year-end W-2 processing, and regulatory adherence

Required Qualifications

Bilingual English and Spanish fluency required (written and verbal)
Minimum 3+ years of hands-on payroll processing or payroll support experience
Must be able to work on-site 5 days per week at the Miami Lakes, FL office
Experience with ADP RUN Ideal
Proficiency in QuickBooks Online - Nice to have
Excellent client-facing communication skills professional, responsive, and able to explain complex payroll topics clearly
Highly organized with strong attention to detail and ability to manage multiple accounts simultaneously
Self-starter who can take full ownership of an assigned client portfolio independently

Nice to Have

HR administration or benefits administration background
Experience with 401k plan administration and benefits reconciliation
FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional)
Experience at a payroll service bureau, HCM provider, or outsourced HR/payroll firm
Familiarity with COBRA, FSA administration, and benefit accrual calculations
Familiarity with ADP Workforce Now or other ADP platforms