Payroll Specialist

POSITION SUMMARY:

This position is responsible for the support, administration/processing of multiple payrolls. Provides guidance and support of day-to-day payroll functions. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALIFICATIONS/REQUIREMENTS:

REQUIRED:

• Associate Degree in Business Administration, Human Resources, Finance or related field and two (2) years of Payroll experience, OR
• A minimum of three (3) years of experience handling the full spectrum of a multistate payroll for 200+ employees.
• Strong working knowledge of Department of Labor and other state and federal guidelines pertaining to payroll.
• Working knowledge of garnishments, child supports, tax levy, etc.
• Possess strong analytical skills and be detail-oriented.
• Ability to consistently meet deadlines.
• Intermediate computer skills (in programs such as MS Word, Excel & Outlook) to include if/then formulas, create complex formulas, perform vlookups, countifs, conditional formatting, pivot tables, etc.)
• Must have the ability to read, write, and speak English at an Advanced level in a business environment.
• Must have advanced communication skills in order to communicate at different levels throughout the organization and with exterior organizations, etc.
• Must have the ability to speak, read, and write in Spanish.
• Must be able to accurately process alpha/numeric information
• Ability to prepare a variety of reports.
• Ability to work independently with limited supervision, multi-task and possess strong initiative.
• Must possess organizational and time management skills with the ability to prioritize and be detail oriented.
• Ability to establish and maintain effective working relationships with management, vendors and fellow employees
• Ability to think logically, establish and follow procedures, instructions and make sound decisions.
• Ability to exercise independent judgment within established systems and procedures.
• Possess high energy level, comfortable performing multifaceted projects in conjunction with normal activities.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to work a flexible schedule, extended hours, holidays, and/or weekends as needed.

PREFERRED:

• Previous experience working with ADP or UKG.

DUTIES AND RESPONSIBILITIES:

Primary:

• Ensures the accurate processing of payroll activities and transmits via computerized software timely and accurately. Serves as back-up for Houston payroll.
• Maintains up to date with applicable federal laws and corresponding state law to ensure payroll compliance.
• Assists with guidance and support to all payroll personnel including Medley, Houston and POM facilities.
• Troubleshoot ADP system issues and escalate when needed by having thorough knowledge and experience working with the payroll system.
• Prepares wage statements for Workers' Compensation claims and administers wage garnishments.
• Accurately calculate and maintain time off accruals for paid time off (PTO).
• Recommend and implement policies, procedures and processes to continuously streamline and improve payroll processes and ensure compliance with corresponding laws and regulations.
• Run and review various monthly and quarterly reports (i.e. headcount, PTO accruals, new hires/terms, etc.) and ad-hoc reports.
• Prepares and maintains forms, procedural manuals, and training manuals for various areas in Payroll and HR.
• Thoroughly reviews payroll records to ensure compliance with State, Federal and Company guidelines.

Secondary:

• Provide support during internal and external audits.
• Assists with training coworkers on payroll functions.
• Additional duties as assigned.