Office Manager

Office ManagerConservatory Lab Charter School empowers a diverse range of children as scholars, artists, and leaders through a unique and rigorous academic and music education. We enrich the larger community through performance, service, and collaboration. As a laboratory school, we develop and disseminate innovative educational approaches that will positively impact children in other schools and programs. The Office Manager will work directly with the administrative team of the Conservatory Lab Charter School and report to the Director of Operations.Conservatory Lab Charter School seeks an individual who is passionate about supporting students to meet their full potential. We seek a motivated, insightful individual who is excited to collaborate with teachers and staff to advance the intellectual, social, emotional and physical development of students. The ideal candidate will help to support a unique school culture.The primary responsibility of the Office Manager is to support the operational needs of the school. This role is an onsite position, the person will serve as the first point of contact for staff, students, and families. They must be comfortable answering the telephone, responding to emails and speaking in person. The ability to speak another language, especially Spanish and Haitian Creole is highly desirable.The Office Manager duties shall include without limitation:Front DeskServe as the first point of contact for school community by answering the main school phone line, greeting all guests upon arrivalEnsure all sign in/out logs (Staff and Visitor) are maintainedMake building announcements throughout the daySupport classroom / leadership communication throughout the dayEnsure all staff copiers have paper and are running effectively.Ensure deliveries are to the appropriate locationAttendanceComplete student attendance dailyTracking student absences, Making daily calls home to report absences Supporting the sending of written letters as needed in support of the culture teamCreate and maintain the daily Dismissal log Daily communication with staff on updates Support early dismissal by coordinating parent pick up Recording bus arrival and dismissal time Support with BPS bus transportation issuesFood ServicesLead the Income verification process for familiesCreate and maintain meal counting bindersMaintain daily meals tracking dataCompiling data for meal reimbursementsOrder food for daily meal service of breakfast and lunchLead food service auditsSending out weekly bill reminders to families, Support tracking payments for families Maintaining list of student status, making changes throughout the year (i.e. full pay to reduced, etc.) Assist in maintaining all appropriate food health permitsStudent RecordsManaging Records Requests from schools and familiesAssisting in updating and maintaining student filesAssist in maintaining updated parent info (i.e. numbers, address change, emergency contacts, etc.) Support Report Card & Progress Report distributionAdmissions & EnrollmentSupport the Registrar with new families enrollment as neededProduce student records for transferSupport scheduling family meetings for administrators as neededSupport the completion of administrative forms by teachers and staffOperations/ FacilitiesPromptly report any facilities-related issues, maintenance needs, or safety concerns directly to the School Leadership Team to ensure timely resolution and operational efficiency.Maintain clear and professional communication with the School Leadership regarding the status and progress of reported facilities issues.Collaborate with the School Leadership Team to prioritize and address facilities concerns in a manner that supports business continuity and a safe work environment.MiscellaneousOther duties assigned from time to time by the School Leadership Team.Preferred SkillsExperience working in an urban schoolFood Handlers certificationComputer skillsBilingual Spanish / Haitian CreoleExperience with Microsoft Office (especially Excel)able to multiAbility to effectively multi-task and deliver swift resolutions to issues while maintaining high-quality performance and not compromising other responsibilities.