Executive Administrator & Board Operations

Job Duties

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Executive Administrator & Board Operations

Location: Apple Valley, MN

Work Arrangement: Full-time | 100% Onsite

Salary Range: $143,000-$158,000

Direct Hire Opportunity

Qualified candidates will have previous executive administrative level support that is coupled with board operations support. Previous management of an administrative staff/team is required for this role.

About the Role

Beacon Hill's client is seeking a Executive Administrator & Board Operations to provide strategic oversight of executive administrative services and Board governance support. This leader will guide a high-performing team that partners closely with senior leadership and the Board of Directors, ensuring exceptional administrative execution, sound governance practices, and smooth, well-orchestrated meetings and decision-making processes.

The ideal candidate brings a balance of strategic thinking, discretion, and operational excellence, serving as a trusted advisor to executives and key stakeholders while enabling effectiveness at the highest levels of the organization.

Key Responsibilities

Executive Administration Leadership

Lead, coach, and support a team of executive and administrative professionals who provide direct support to senior leaders and enterprise-wide priorities.

Design and implement standardized workflows, tools, and best practices to ensure consistent, high-quality executive administrative support.

Oversee complex calendar coordination, meeting logistics, preparation of materials, and post-meeting follow-up based on the unique preferences of each executive.

Proactively anticipate leadership needs and shifting organizational priorities to maximize executive effectiveness and time management.

Promote a culture of professionalism, integrity, accountability, and continuous improvement across the administrative function.

Board Governance & Support

Direct all administrative and operational activities related to the Board of Directors and Board Committees, including agendas, materials, logistics, minutes, and records management.

Collaborate closely with the Board Chair, Committee Chairs, CEO, and Legal partners to ensure strong governance practices and adherence to bylaws, policies, and regulatory requirements.

Ensure secure, accurate, and timely preparation and distribution of Board materials while maintaining official records with strict confidentiality.

Support Board member onboarding, education, and ongoing engagement initiatives.

Partner with Legal to manage Board calendars and ensure alignment with fiduciary, regulatory, and strategic obligations.

Strategy, Process Improvement & Risk Management

Continuously assess administrative and governance processes to improve efficiency, scalability, and consistency, particularly during periods of growth or change.

Safeguard highly confidential executive and Board information with the utmost discretion.

Design processes that eliminate risk and dependency on single points of failure.

Stakeholder Partnership & Communication

Act as the central liaison among executive leadership, Board members, administrative staff, and internal business partners.

Apply sound judgment, diplomacy, and professionalism when navigating sensitive or high-impact situations.

Represent the executive administration function with credibility and confidence across the organization.

People Leadership & Management

Provide ongoing coaching, mentoring, feedback, and professional development to direct reports.

Support employee growth through regular performance conversations and development planning.

Manage supervisory responsibilities including time-off approvals, performance evaluations, and corrective actions when necessary.

Qualifications

Bachelor's degree in Business Administration, Human Resources, Organizational Development, or a related field preferred.

8+ years of executive administrative, customer service, or related professional experience.

3+ years of people management or team leadership experience.

Strong organizational, interpersonal, judgment, and decision-making skills.

Proven ability to handle confidential and sensitive information with discretion and professionalism.

Exceptional attention to detail and accuracy.

Ability to manage competing priorities and perform effectively in a fast-paced environment.

Skilled at building collaborative relationships across all levels of an organization.

Strong written, verbal, and interpersonal communication skills.

Demonstrated customer-service mindset with a proactive, solutions-oriented approach.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Apply here:

Minimum Education Required

Not Specified

Minimum Experience Required

Not Specified

Shift

First (Day)

Number of Openings

1

Compensation

$143,000.00 - $158,000.00 / Annually

Postal Code

55415

Place of Work

On-site

Requisition ID

13196

Job Benefits

See job description