Administrative Assistant

Administrative Assistant

This position is responsible for assisting in managing the administrative functions of the Harbeson location.

Essential Duties and Responsibilities

Supports Allen Harim's vision, mission and values. Provides primary phone coverage (first to answer all incoming calls). Prepares and mails all US/UPS/Fed Ex packages. Sorts and distributes incoming mail. May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required. Prepares and distributes essential daily reports. Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. Compiles documents and information and assists with meeting budgets and reports, and maintains meeting calendars and history. Creates charts and graphs for use in presentations. Helps create PowerPoint presentations. Performs large quantities of data entry. Manages the filing and storage of important documents and other sensitive communications. Performs other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Note for level: Basic: Incumbent is able to use their knowledge/skill with support by more experienced individuals. Advanced: Incumbent is able to independently use their knowledge/skill. Expert: Incumbent is able to train others on their knowledge/skill. Possess superior interpersonal and communication skills. Education and/or Experience High School Diploma or Equivalent At least five years of Administrative Assistant and/or Executive Assistant experience Experience working within a poultry environment a plus Advanced MS Office skills (Word, Excel, PowerPoint, Outlook) A high level of polish and professionalism Superior written and verbal communication skills Strong organizational skills Strong data entry skills Knowledge/Skills Advanced MS Office skills (Word, Excel, PowerPoint, Outlook) Superior written and verbal communication skills Strong organizational skills Must possess strong problem resolution skills. Must be able to deliver business results under pressure while championing performance improvement Must have expert customer service skills with a focus on problem resolution to complex issues. Certificates, Licenses and Registrations NA Demonstrated Competencies to be Successful in the Position Thinking - information search and analysis, problem resolution skills Engaging - understanding others, team leadership, developing people Inspiring - influencing and building relationships, motivating and inspiring, communicating effectively Achieving - delivering business results under pressure, championing performance improvement, customer focusing new solutions to complex issues. - Expert

Supervisory Responsibilities

List the supervisory responsibilities this position must perform; include the department or position titles responsible for and the level of authority exercised in performing the responsibilities. N/A

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position sits and performs computer work for extended periods of time. Must be able to sit, stand and bend.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is an office setting with moderate office noise.