Human Resources Administrative Support Specialist
$3,386 - $4,918 per monthFull-time
Department of Justice
: Initial Posting Date: 02/01 Application Deadline: 02/08 Agency: Department of Justice Salary Range: $3,386 - $4,918 Position Type: Employee Position Title:
- Human Resources Administrative Support Specialist : "I'm on it!" Those words sum up the 'can do' attitude of our team working in the Human Resources Section (HR) of the Administrative Services Division, whose core mission is to provide central support services for the Oregon Department of Justice . At this time, we are seeking a reliable self-starter to serve as our HR Administrative Support Specialist (Administrative Specialist 1). In the position, you will assist the agency and HR professionals in a variety of areas. For example, you will charm our customers and guests with your service-minded approach while providing reception coverage, and you will wow us with your word and data processing abilities. If you are engaging, eager to help, and dependable, a day won't go by that you don't feel wildly appreciated. We are a dynamic group who will help to guide you as you learn the ropes, and we'll celebrate your successes. This is a hybrid position of remote and in-office work. The majority of the work will take place in office, although there will be an opportunity for part-time remote work. At this time, the position is Limited Duration through June 30, although the plan is to secure permanent funding for this position. With current managers approval, a rotational opportunity may be available for State of Oregon employees. Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. Please know, we are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. Experience in state government isn't necessary, whereas, aptitude and an eagerness to learn and help others is essential. We encourage everyone who meets the basic requirements of the position to apply. What are you waiting for, apply now! REQUIRED
- Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;
- An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;
- An equivalent combination of education and experience.
- Must possess knowledge in the effective use of database, word processing, and spreadsheet software (i.e., Microsoft Office).
- Demonstrated experience communicating effectively both verbally and in writing.
- Demonstrated ability to effectively prioritize and manage work in order to meet competing deadlines.
- Must be committed to maintaining strict confidentiality of employee information and management actions.
- Must value and be committed to workforce diversity, equity, and inclusion efforts.
- References must describe a history of performing duties in a manner that promotes customer service and harmonious working relationships and a practice of treating all persons with courtesy and respect.
- Support experience in a private- or public-sector human resource environment OR with a similar professional and service-minded employer.
- A proactive approach to assignments and driven by results; we get stuff done!
- A background performing research, compiling findings, and manipulating data.
- Cool under pressure; there will be days when we all need you the most and you will have to prioritize our needs.
- Able to plan and perform assignments with minimal supervision.
- Good judgement; knowing when an expert may be necessary.
- Active listening and problem-solving skills.
- An effective, proactive, and poised communicator; able to connect with a diverse workforce, including attorneys, division heads, technical and support staff, as well as client agencies and union leaders.
- A positive outlook and growth mindset; able to own mistakes and learn from them, building greatness without an ego.
- Desire and ability to proactively learn and master new technical and business skills.
- Experience processing transactions in an HRIS system or database; we use a system called Workday.
- Click "Apply" and complete the online application and all supplemental questions.
- Attach your resume.
- Attach your cover letter.
- General reception responsibilities; greet visitors, answer telephone, and respond to faxes and emails.
- Process and distribute incoming and outgoing mail.
- Draft and distribute correspondence.
- Maintain office supplies and equipment.
- Explain rules and procedures regarding FMLA/OFLA and ADA to staff; coordinate initial contact for new requests and packet delivery for FMLA/OFLA and ADA packets.
- Schedule meetings and assist with the maintenance of calendars for the HR Director, Deputy Director, and Senior HR Business Partners.
- Maintain a general familiarity with Workday business processes.
- Coordinate onboarding documentation and tasks; work with HR Assistant as appropriate; monitor effectiveness of onboarding process and make recommendations to improve efficiency.
- Provide back up support to the HR Assistant as needed.
- Provide administrative support to the agency safety and wellness committees; minutes preparations, scheduling meetings, information gathering and research, other administrative duties.
- Coordinate the creation of records maintenance and archiving processes.
- Create, maintain, audit, archive, and purge records in accordance with DOJ/DAS policy and applicable legal/statutory requirements.
- Provide confidential administrative support to the HR Director, Deputy Director, and Senior Business Partners in bargaining efforts; create and maintain bargaining materials, and compile information and data as requested.
- Other duties and special projects as assigned.
- Full-time employment as a member Management Services.
- Vacation, sick leave, 11 paid holidays a year, and special days off.
- Excellent medical, vision, and dental.
- Pension and retirement programs.
- Opportunity to expand your professional skills.
Vacancy posted 12 hours ago
Similar jobs that could be interesting for youBased on the Human Resources Administrative Support Specialist in Salem, OR vacancy
$42k
...Province Oregon 97761 Job Description Provides crucial operational support, focuses on strategic goals, ensures efficiency, maintaining... ...-paced environment. Experienced in handling a wide range of administrative and executive support related tasks and able to work...SuggestedFull timeWork at officeWarmsprings Nsn
Salem, OR5 days ago$4,312 - $5,988 per month
...Administrative Specialist# Oregon Job Opportunities## Administrative SpecialistApply: Salem | OGEC:... ...coordinating processes and procedures to support a team? The** **Oregon Government... ...more information, please visit Veterans Resources. **Be sure to submit your...SuggestedPermanent employmentFull timeWork at officeLocal areaImmediate startOregoncitybusiness
Salem, OR4 days ago- ...Position Summary The Administrative Specialist serves as a versatile, cross-trained resource across the organization’s administrative functions. This role is designed to provide reliable support and backup coverage to office staff during periods of time off, family leave...SuggestedContract workWork at officeShift work
Beefnw
Salem, OR4 days ago - ...Administrative Assistant (Administrative Specialist 2) Job Share If this opportunity aligns with your strengths, background... ...Director in applicable tasks and resource tracking related to... ...of secretarial or administrative support experience that includes coordinating...SuggestedPermanent employmentFull timePart timeWork experience placementSecond jobWork at officeMonday to Friday
- ...Administrative Specialist 1 (Forensic Evaluation Services) Opportunity Awaits, Apply Today - Administrative... ...position will provide administrative support and coordination for the Forensic... ...standards. Helpful Links & Resources ~ How to Set Job Alerts | Workday...SuggestedFull timeTemporary workWork at officeFlexible hours
- ...Administrative Specialist 1 The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are... ...Communications, Contracts, Human Resources, and Financial Services. OPAR... ...secretarial or basic administrative support experience that includes...Permanent employmentFull timeWork at officeRemote workTrial period1 day per week
$4,312 - $5,988 per month
...Title: Systems Capacity & Improvement Administrative Specialist Job Description We are seeking a... ...business or operational needs are best supported in person, such as collaboration, training... ...work that requires access to onsite resources. Employees approved to work remotely...Permanent employmentFor contractorsWork at officeImmediate startRemote work- The Oregon Health Authority is seeking an Administrative Assistant (Administrative Specialist 2) to support the Enterprise Delivery Governance and Engagement (EDGE) unit in Salem. This role shares responsibilities between two teammates, providing essential administrative...Part time
- State of Oregon’s Oregon Health Authority seeks an Administrative Assistant (Administrative Specialist 2) in a job-share, part-time arrangement in Salem. The role supports the EDGE unit and requires coordinating confidential administrative tasks. The position offers structured...Part timeSecond job
- ...occasional on-site meetings in Bethesda, Maryland, and event support in the Washington, DC area Schedule: Monday-Friday,... ...Opportunity Bickham Services Unlimited LLC is recruiting a Program Administrative Specialist to provide administrative, travel, and operational support...Daily paidFull timeContract workRemote workMonday to Friday
$3,797 - $5,190 per month
Position Title Administrative Specialist 1 - Part-Time Gold Beach Initial Posting Date 10/21/2026... ...administrative, operational and program support to area commands and worksites to... ...issues, use available information and resources, and make appropriate decisions with...Permanent employmentPart timeWork at officeRemote workMonday to Friday- A government health agency in Salem is seeking an Administrative Specialist 1 for Clinical Nutrition Services. This full-time position offers the chance to support nutrition operations, ensuring patients receive accurate meal service. Ideal candidates have strong organizational...Full time
- The Oregon Government Ethics Commission in Salem, OR is hiring an Administrative Specialist 2 to provide administrative support for OGEC's statewide training program. You will help coordinate office procedures, prepare reports, and analyze data to improve business processes...Work at office
- Beef Northwest Feeders, LLC is seeking an Administrative Specialist to provide versatile administrative support across the organization. The role acts as a primary backup for office staff, covering for time off and transitions, while building proficiency in accounts payable...Work at officeShift work
- ...Executive Support Specialist 1 (Division of Child Support - Director's Office) - Salem The... ...Director's Office is seeking to hire an administrative professional as an Executive Support... ...and most efficient use of time and resources. You will be the go-to person for division...Permanent employmentFull timeWork experience placementWork at officeShift work
$3,798 - $5,193 per month
Position Title Amendments Specialist (Administrative Specialist 1) Initial Posting Date 11/04/2026 Application... ...1). In this important role, you will support Oregon's vital records and statistics... ...Specialist, you will serve as a key resource for explaining laws, rules, and...Permanent employmentFull timeWork at office$4,558 - $5,995 per month
Position Title Institution Records Specialist, Administrative Specialist 1(Lakeview) Initial Posting... ...Additionally, you will provide administrative support to the OISC Central Unit to help... ...information, please visit Veterans Resources. Please note - if you are a veteran,...Temporary workWork at officeImmediate startTrial periodFlexible hours$3,797 - $5,190 per month
...Position Type: Employee Position Title: Administrative Specialist 1 - Law Enforcement Records... ...or coordinate administrative tasks in support of the LERMS used by the agency. The... ...vacancies as they occur. The use of outside resources such as Artificial Intelligence...Permanent employmentFull timeWork at officeLocal areaRemote workShift work- Shaw Industries Ltd is seeking a CAM Technical Support Representative for both commercial and residential flooring maintenance. This remote role requires 60-80% travel to job sites, with relocation to Colorado or Texas as needed, and involves delivering training and technical...Remote jobRelocation
$19.87 - $24.35 per hour
...Join our team as a Clinical Support Specialist at Lancaster Family Health Center Beverly in Salem, OR! Be part of a healthcare organization that believes in making a difference beyond medical care! We've transformed into a leading community health center in the Pacific...Work at officeWeekend workAfternoon shiftOregon
Keizer, OR2 days ago- Marion County in Salem, OR seeks an IT administrative specialist to perform complex clerical duties, manage special projects, and support departmental operations. The role involves budgeting, reporting, and coordinating IT-related processes for staff and vendors. You will...
$1,899 - $2,595 per month
The Oregon State Police in Gold Beach, Oregon is hiring for one Part-Time, Permanent Administrative Specialist 1 position. This is an in-office role with no remote option. The salary range listed for the part-time position is approximately $1,899 - $2,595 per month, with...Permanent employmentPart timeWork at officeRemote workMonday to Friday$27 per hour
...Direct Support SpecialistDSP Connections Inc. is committed to providing support to individuals with intellectual and developmental... ...overcome their challenges and reach lifelong goals.A Direct Support Specialist (DSS) is a highly experienced individual who has an extensive...Full timeFlexible hoursShift workNight shiftWeekend workDSP Connections, Inc
Salem, OR4 days ago$47.19k - $79.2k
...needs and requirements. Responsibilities/Task Direct system support relative to the activities related to the Support Desk. Responsible... ...Education Associate's or Bachelor's Degree in Business Administration, Insurance, or Data Processing is preferred; equivalent (3-5...Contract workAF Group
Salem, OR3 days ago$23.5 per hour
...Ultipro in Salem, Oregon is seeking Dedicated Support Direct Support Professionals to support one person in their family home. DSPs in this role are flexible, knowledgeable, creative, and organized to deliver excellent, person-centered care. Full-Time and Part-Time...Hourly payFull timePart timeFlexible hoursPartnerships in Community Living
Salem, OR3 days ago$69k - $125k
...Job Title Senior Field Support Specialist Location West/Central Region What we are looking for: The Senior Field Support Specialist represents both Anthony and Hillphoenix brands, creating and maintaining relationships with our Customers, Dealers, and regional contractors...For contractorsWork experience placementDover Corporation
Salem, OR3 days ago$3,964 - $5,334 per month
...month Summary Live chat and email are the main ways this role connects with customers seeking clear, practical answers. The Chat Support Specialist handles focused support requests, helping customers understand products and services while keeping conversations organized...Remote workWork from homeDay shiftTalentoma
Salem, OR12 hours ago$24 - $26 per hour
...Bartlett Tree Experts is looking for an Administrative Assistant to join our team. We are... ...and recognizes the significance of team support! Bartlett Tree Experts is a 100+-year-old... ...continuing education programs, and a variety of resources provided by the Bartlett Tree Experts...Full timeWork at officeLocal areaBartlett LLP
Salem, OR12 hours ago- ...Position Type Employee Position Title Administrative Specialist 1 (Dieticians) Job Description... ...month opportunity offers the chance to support the essential work of our food and nutrition... ...standards. Helpful Links & Resources How to Set Job Alerts | Workday Applicant...Full timeTemporary workWork at officeFlexible hours
- Brookdale Senior Living in Salem, Oregon is seeking a Business Office Coordinator to support community accounting, accounts receivable, accounts payable, and payroll processes. You will also help with HR-related duties and maintain personnel, resident, marketing and other...Work at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Human Resources Administrative Support Specialist. Be the first to apply!
Related searches
- hr advisor Salem, OR
- remote human resources consultant Salem, OR
- hr generalist Salem, OR
- human resource specialist Salem, OR
- hr consultant Salem, OR
- hr specialist Salem, OR
- human resources generalist full time Salem, OR
- hr recruiting specialist Salem, OR
- hr analyst Salem, OR
- human resource consultant Salem, OR