Administrative Coordinator - HYBRID!

Job Description

Job Description

We are seeking a highly organized, detail-oriented Administrative Coordinator to join a fast-paced team. This role is ideal for someone who enjoys working with people, managing multiple priorities, and providing excellent customer service and administrative support.

Responsibilities

• Monitor and manage high-volume shared inboxes
• Review and process expenses while ensuring accuracy and compliance with guidelines
• Provide phone assistance and respond professionally to questions and requests
• Manage and update database information
• Review and process customer attendance rosters and virtual attendee reports
• Run daily reports and distribute tasks to team members
• Communicate regularly with sales representatives and speakers
• Ensure program documents are complete and accurate
• Assist with manager projects and provide coordinator coverage as needed
• Support the successful execution of meetings and programs
• Maintain confidentiality and follow company policies and procedures
• Handle a high volume of emails, phone calls, and administrative tasks simultaneously
• Some overtime may be required and is paid

Qualifications

• Strong written and verbal communication skills
• Friendly, professional personality with excellent phone presence
• Highly organized and detail-oriented
• Comfortable working in a fast-paced, high-volume environment
• Ability to multitask and prioritize competing deadlines
• Strong computer and database skills
• Excellent follow-up and problem-solving abilities
• Ability to handle confidential and sensitive information professionally

If you are organized, personable, and enjoy a fast-paced administrative environment, we would love to hear from you!