Director - Education

Job Summary

The Director of Education is responsible for the overall operations of the Academic Department at the campus level, assuring compliance with institutional, accreditation, state, and federal policy and regulations as well as Ancora's standards, policies, and procedures. The Director of Education serves as a member of the Campus Leadership Team and supervises the Academic team, including the Academic Administrative Assistant/Registrar, Library/Learning Resource Center Point of Contact, Program Directors, faculty members, and other academic support staff.

Key Responsibilities

1. Provides Services to Students

• Coordinates and participates in facilitating the New Student Orientation Program each term. Provides an Orientation Program for re-entering students who have been out of school for more than one term.
• Establishes rapport with students in order to offer counsel, and answer questions and/or concerns on a regular basis.
• Provides oversight to Program Directors who provide academic advisement/counseling as needed to students.
• Ensures that all probationary (SAP Not Met) students receive sufficient academic counseling and that an academic plan is developed to facilitate their academic progress. Provides referrals to outside resources when advising needs go beyond the scope of the school.
• Requires Program Directors to Identify students in need of tutoring and refers to instructors and/or peers for tutoring where required.
• Responds to student requests for accommodations per established process in the Campus Catalog.
• Leads the Retention Program by planning, implementing, and directing effective student retention activities.
• Serves as the chair of the Academic Review Committee. Facilitates hearings and writes letters and reports of findings as outlined in the catalog and handbooks.
• Understands and resolves student disciplinary problems. Escalates according to process and policy.
• Coordinates, monitors, and supports student organization programs and school-sponsored student activities through faculty sponsors.
• Interviews non-returning students to determine and document cause.
• Interviews re-entering students to determine readiness and dedication to pursuit of academic goals.
• Oversees maintenance and improvements needed for student classrooms, library/resource center, and student lounge areas through coordination of efforts among administration, students, and custodial staff.

1. Creates and Maintains a Master Schedule of Classes

• Develops a Master Schedule of Classes. Maintains a minimum overall student-teacher ratio of 20:1 wherever possible to promote a positive learning environment and optimal utilization of faculty and facilities.
• Meets with each Instructor individually to discuss teaching assignments, course material, course syllabi, and weekly lesson plans prior to class starting.
• Maintains a Master Teaching Schedule for all Instructors.
• Ensures student and class schedules are created and distributed in a timely manner. Ensures all continuing students receive class schedules for the next term prior to the final week of the current term. Provides all new students with their class schedules during the new student orientation. Provides Program Directors with continuing student schedules for the upcoming term.
• Ensures classes take place as scheduled in all delivery modalities.

1. Provides Oversight and Leadership to Program Directors

• Hires Program Directors who meet credential requirements, demonstrate subject matter expertise and illustrate the capacity to be excellent educators.
• Holds Program Directors accountable for managing the "business" of their programs including working with Admissions to meet potential new students, meeting with new students during the drop/add period, and tracking student retention and satisfaction.
• Requires and monitors Program Director participation in the curriculum development/revision process and their management of the transition from one program version to another.
• Collaborates with Program Directors to analyze program-level graduation rates, placement rates and employer satisfaction.
• Oversees Program Directors as they hire, train, supervise, develop and evaluate qualified faculty in accordance with institution, state, accrediting, and other regulatory and policy guidelines.
• Assures that Program Directors require and monitor instructor use of established curriculum, instructional methods, materials, and equipment as defined by standardized curriculum.
• Requires Program Directors to maintain an inventory of all equipment and learning materials required by the curriculum. Pre-approves outside invited classroom speakers. Maintains a record of all guest speakers and topics.
• Pre-approves student field trips. Maintains a record of all field trip destinations.

1. Provides Oversight and Leadership to the Provision of Library Resources and Services

• Supervise the Library/Resource Center and its personnel.
• Oversees Library/LRC staff collection of utilization data and incorporation into IAIPs as necessary.

1. Embraces and Facilitates Implementation of Hybrid/Flex Instructional Delivery

• Serves as Distance Learning Coordinator to support ground students who elect to take online courses through the consortium agreement (as applicable).
• Monitors the number of course sections offered on ground versus online.
• Analyzes student performance in online course sections versus ground course sections.
• Monitors student satisfaction in online course sections versus ground course sections.
• Drives student participation in online courses.
• Supports and drives faculty engagement and student participation in hybrid course offerings.

1. Manages Academic Data

• Ensures integrity of academic record-keeping for all active and inactive students, ensuring it is consistent with institutional, accreditation, federal and state guidelines to ensure compliance audits result in zero findings.
• Oversees the maintenance of accurate student files (i.e. academic, attendance reporting, and attendance record keeping systems) and monitors daily attendance.
• Maintains an accurate student population list in CampusNexus. Ensures that withdrawn and graduating students are processed on a timely basis to ensure compliance with institution, federal, and state guidelines. Audit student records to ensure documentation in file is complete.
• Requires Program Directors to assure that Instructors maintain accurate attendance, grade books and other records.
• Certifies final grades from all Instructors and supervises the recording of the grades on permanent student records. Ensures regular checking of gradebooks in the LMS.
• Oversees the evaluation of prior learning on student transcripts and the award of appropriate transfer credit. Manages the requests for proficiency examination as applicable.

1. Provides Academic Information and Directs the Collection, Maintenance, and Reporting of Relevant Data

• Ensures accuracy of academic information in Faculty Handbook, Student Handbooks and the school Catalog.
• Ensures accuracy of information and grading legends on academic transcript form to ensure they are an exact match to the catalog.
• Ensures that academic and attendance records are prepared and updated in CampusNexus.
• Provides academic information for preparation of annual accreditation, federal (IPEDS), state licensure, and agency reports.
• Assists in preparation of Institutional Self-Studies, program approval and revision materials for accrediting and approving bodies. Submits all materials to the Ancora Compliance team for review, approval and submission to the third party.
• Contributes to the preparation of the IAIP.
• Participates in Program Advisory Committee meetings.
• Conducts annual student satisfaction surveys and oversees administration of end-of-course surveys.
• Reviews evaluations with instructors and maintains results in instructor personnel files.
• Leverages data collected by Careers Services regarding employment trends relating to or impacting programs to inform program modifications.
• Advocates for hybrid and other innovative means of instructional delivery.

1. Oversees Faculty Performance and Development

• Provides quarterly in-service training programs for day and evening faculty members. Follows the Ancora in-service training calendar, training topics, and speakers. Maintains a record of each in-service session including agenda, attendance, and written comments and evaluations from instructors.
• Verifies that faculty development activities are documented, including annual Development Plans.
• Conducts pre-service orientation programs for all new Instructors prior to the start of each term and provides each new Instructor with a mentor during the first term of employment.
• Assures that Program Directors conduct annual performance reviews for instructors and maintains copies of evaluations in personnel files.

1. Supports Career Services Department

• Works cross-functionally with the Director of Career Services to coordinate classroom visits for completion of CareerEDGE workshops.
• With the support of the Director of Career Services, manages applicable externship and practicum programs.
• Secures and retains employer relationships, both for externship/practicum and placement purposes.
• Participates in Program Advisory Committees.

1. Leads and Develops Others

• Provides clearly defined roles and objectives for others, monitors performance, provides feedback, and meets regularly to discuss priorities.
• Resolves individual and group performance opportunities in a timely manner to motivate and foster teamwork.
• Identifies opportunities to involve others in new and challenging work assignments that advance the skills and capabilities of individuals and the organization.

Experience and Education Required

• Bachelor's Degree
• 3 years of experience in educational administration
• 2 years of experience in a management or supervisory role
• 3 years of experience in academic instruction in a post-secondary environment
• Ability to qualify as an instructor

Experience and Education Preferred

• Master's Degree
• 5 years of experience in educational administration
• 3 years of experience in a management or supervisory role
• Experience with online instructional delivery and as an academic program director
• Experience in student guidance, or related field
• Experience managing a department (including responsibilities for P/L and staff)
• Working knowledge of federal/state government education regulations

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Prolonged periods sitting at a desk and working on a computer.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is usually not exposed to weather conditions. The noise level in the work environment is usually moderate.


Note

This is not necessarily an exhaustive list of all responsibilities, skills, duties, or requirements associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or require that other or different tasks be performed when circumstances change.


I have read and understand the above job description. I further understand that this is not an all-inclusive list and does not constitute a contract. My employment remains at will as with all employees of Ancora Education.