Administrative Assistant I - Office of Talent Management

Administrative Assistant I

Provide administrative support to the Executive Director of Talent Management and assist with associated functions and activities within the department. Assist the Executive Director of Talent Management to ensure successful departmental operations. Align administrative priorities with those of supervisor. Maintain an accurate schedule of supervisor's meetings/appointments. Arrange, coordinate, and schedule time and details for travel, conferences, and other planned events within the department. Arrange meeting details and prepare correspondence in a timely fashion. Receive and route incoming and outgoing correspondence and communication for supervisor. Maintain inventory of office supplies and place orders as needed. Manage concurrent tasks effectively and ensure that priorities are completed by the deadline. Develop spreadsheets and presentation documents and integrate data from multiple source documents. Assist with departmental reports including recruiter assignment reports, job offer reports, and unused point allocation reports. Handle routine matters while supervisor is out of the office and delegate matters appropriately. Coordinate the completion of department tasks, working with all members of Talent Management and as well as stakeholders in other divisions. Provide support to the department by identifying, developing, and streamlining areas for process improvement and service delivery. Conduct appropriate research and collaborate with staff to design, develop, implement, and evaluate new initiatives. Assist in preparation and facilitation of meetings and events. Monitor and update published information related to Human Resources Talent Management. Ensure all content is accurate and adheres to the district's communication and style guidelines. Assists with the functions associated with maintaining and revising the HR Handbook Database. Work with team members to ensure content is revised in a timely manner. Communicate with all parties in a businesslike, courteous, and efficient manner. Represent the division professionally in all aspects of communication. Help cultivate a responsive and customer focused climate. Manage the employee referral process. Process documentation, track, and facilitate communication between requests and stakeholders. Coordinate person of interest/contingent worker requests. Process documentation, track, and facilitate communication between requests and various departments. Perform other duties as assigned. While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee is also required to talk, hear, stand, and walk. The employee may be required to use hands to touch, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. The employee is required to operate a motor vehicle in performance of duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.