Site Financial Analyst II (Part-time: 20hours a week)

Job Description

Job Description

Description:

JOB SUMMARY  

This role will be involved with providing support to the FMS department on all needs related to financial matters including revenue recognition and timely, accurate Site client invoicing, Pass-through Expenses, and Investigator Payments. They will be responsible for the management and accuracy of Site related accounts receivable and Site contract and budget development and negotiation process with the Sponsor/CRO. 

ESSENTIAL DUTIES

Contracts: To be aware of all financial Contract Terms for assigned Studies including MSA, Work Orders, Clinical Trial Agreements, and Amendments.

• Understand the contract financial impact for each study.
• Development and negotiation of Site client budgets for each study under the guidance of the Senior Site Financial Analyst.
• Participate in hand-off meetings for all new awards.
• Review the budget and cost according to contractual terms in the CTMS system. Ensure any contract amendments are properly updated.
• Complete final reconciliation when Site is complete. 

Revenue Recognition & Invoicing: Support FMS department on all needs related to financial matters including revenue recognition and timely, accurate Site client invoicing, Pass-through Expenses, and Investigator Payments. 

• Responsible for managing complex Sites
• Responsible for preparing timely and accurate invoicing.
• Responsible for revenue recognition including identifying monthly journal entries needed to be entered into General Ledger.
• Review or audit Site progress to verify billed revenue accuracy. 

Account Receivable: Responsible for management and accuracy of Site related accounts receivable.

• Assist with Site Accounts Receivable to ensure timely payments by customers. Track payment terms and invoiceable items.
• Assist with identifying and posting monthly cash applications.
• Perform customer/Site account reconciliations as needed. Make any necessary adjustments to the General Ledger and CTMS.
• Resolve invoicing issues with internal and external customers.
• Assure Customer Billing or A/R files are organized and adequate for audit purposes.

Monthly Site Review Meetings: Prepare for and attend all monthly Site review teleconferences for the assigned Sites studies or as requested. 

• Prepare all needed reports and financial data. 
• Review the FMS reports for financial accuracy and any changes that affect the financial aspects of the Site.
• Review Aging invoices for assigned Sites, develop recommended actions for issues, and work with the Site Financial Analyst I to ensure the issues are resolved
• Review Unbilled balances for assigned Sites, develop recommended actions for issues, and work with the Site Financial Analyst I to ensure the issues are resolved
• Take ownership of tasks with limited supervision.
• Assists other analysts on the team to help resolve issues.

Pass-Through Expenses (PT) and Direct Costs: Assist as needed in the direct labor expense distribution to Sites and any other direct expense allocations, as necessary.

• Track patient stipends issued by study. Ensure stipends are allocated to the Sites and are invoiced to the customer properly.
• Reconcile Pass Through Revenue accounts with its corresponding expense account for Patient Stipends, Investigator/Site Payments, and Pass-Through expenses.
• Track actual PT costs against budgeted costs. Verify accuracy and compliance to contract for all PT costs.

Other Activities:

• Learn and utilize CTMS system for reporting, tracking, and generating sponsor and investigator/site payments.
• Learn and utilize NetSuite for invoicing and reporting.
• Assist in Finance/Accounting Department on an ad-hoc basis in particular during month end accounting close process.
• Make recommendations and implement same for improvements to all processes and systems as is needed.
• Maintain confidentiality of company information as appropriate. 
• Provide requested information as needed for internal and external audit requests. 
• Provide reports as requested by Finance Executives, Directors, and Managers. 

QUALIFICATION AND EDUCATION REQUIREMENTS  

• Bachelors in science – Accounting, Finance or Business or equivalent experience
• Experience as Site Accountant with clinical research experience preferred
• Knowledge of Site or job cost systems or reporting, company or departmental accounting, reconciliations, reimbursable tracking, budgeting, and analysis
• Knowledge of general accounting processes a plus
• Detail oriented in a fast-paced environment
• Works well with team
• Organized, workload management
• Timeline/deadline tracking
• Excellent written and verbal communication skills
• Proficient in Microsoft Word, Excel, and Outlook
• CTMS (Clinical Trail Management System) experience a plus
• NetSuite experience a plus

WORKING CONDITIONS

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 9:00 a.m. to 3:30 p.m. and must work 37.5 hours each week to maintain full-time status. Occasional evening and weekend work may be required as job duties demand.

Minimal (less than 10%) travel is required for this position.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel. More in-depth information can be found in SOP's, working guidelines, policies, etc.

Elligo is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Elligo are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Elligo will not tolerate discrimination or harassment based on any of these characteristics. In addition, Elligo will provide reasonable accommodations for qualified individuals with disabilities.

Requirements:

Bachelors in science – Accounting, Finance or Business or equivalent experience

Experience as Site Accountant with clinical research experience preferred

Knowledge of Site or job cost systems or reporting, company or departmental accounting, reconciliations, reimbursable tracking, budgeting, and analysis

Knowledge of general accounting processes a plus

Detail oriented in a fast-paced environment

Works well with team

Organized, workload management

Timeline/deadline tracking

Excellent written and verbal communication skills

Proficient in Microsoft Word, Excel, and Outlook

CTMS (Clinical Trail Management System) experience a plus

NetSuite experience a plus