Executive Assistant

Company Description Stonefield Real Estate is a growing real estate firm focused on providing high-quality services to clients and partners in the Queens, NY area and beyond. The company is committed to professionalism, integrity, and responsive client service across commercial real estate activities. Team members collaborate closely to support property transactions, operations, and long-term client relationships. Stonefield Real Estate values organized, reliable professionals who contribute to an efficient and supportive office environment.

Role Description We are seeking a highly organized, proactive, and technology-savvy Executive Assistant to work directly alongside a commercial real estate executive. This is a hands-on position for someone who is comfortable working in a fast-paced environment and taking ownership of a wide variety of responsibilities. The role will include a combination of executive support, administrative work, project coordination, property/site visits, and content capture.

Key Responsibilities Include, But Are Not Limited To

• Manage calendar, scheduling, meetings, and follow-ups
• Maintain the CRM and accurately log important business and property information
• Assist with invoices, expenses, agreements, and general administrative responsibilities
• Attend meetings and property/site visits with the executive
• Take photos and video during property visits and throughout the workday as needed
• Coordinate and follow up on projects with analysts, graphic designers, and other team members
• Help organize information, tasks, and follow-ups to ensure nothing gets missed
• Use AI and technology to improve efficiency, organization, documentation, and day-to-day workflows
• Assist with additional administrative, operational, and project-related responsibilities as business needs arise

What We're Looking For

• Extremely organized and detail-oriented
• Proactive and comfortable taking ownership
• Highly proficient with AI tools such as ChatGPT
• Technologically capable and quick to learn new systems
• A strong communicator with excellent follow-through
• Comfortable attending meetings, visiting properties, and taking photos/video
• Able to manage multiple priorities in a fast-moving environment
• Professional and comfortable handling confidential business information

Commercial real estate experience is a plus, but not required. More important is someone who is smart, resourceful, organized, and eager to learn.