Administrative Operation Assistant

Job Summary The Administrative Operations Assistant is responsible for planning, directing, and coordinating administrative office functions, supporting plant personnel matters, ensuring compliance with HR and accounting policies, and contributing to operational efficiency. This role also supports production and inventory coordination, vendor communication, and cross-functional collaboration to ensure smooth business operations. Principal Duties and Responsibilities Human Resources & Administrative Support Collaborate with plant management to support staffing needs, including job postings and applicant screening. Manage temporary staffing agencies and onboarding processes. Oversee pre-employment drug screening and new hire orientation. Ensure new hires have access to Employee Self-Service and complete benefits enrollment. Provide employees with access to IPay for paystub viewing and printing. Maintain accurate time and attendance records; submit hours to Payroll on schedule. Ensure personnel documents are scanned and filed in OnBase. Operations Coordination Assist in coordinating production schedules and tracking inventory. Communicate with vendors, logistics providers, and customers to ensure timely deliveries. Monitor and reorder packaging materials and office supplies as needed. Maintain digital and physical records of orders, vendor invoices, and client interactions. Accounting & Compliance Support accounting functions in accordance with company policy. Assist with invoice matching, data entry, and expense reporting. Help prepare documentation for billing and accounts payable/receivable. Review Internal Control Checklist with management. Ensure compliance with federal, state, and company personnel laws and HR policies. Cross-Functional Communication Serve as a liaison between office staff, warehouse teams, and management. Support internal meetings by preparing agendas, taking notes, and following up on action items. Distribute and post communication materials throughout the office and plant. Other Responsibilities Identify, research, and resolve administrative and operational issues. Complete special projects as assigned. Perform other duties as required. Qualifications High school diploma required; additional education in business or administration is a plus. Minimum 1–2 years of experience in office administration, operations, or accounting support. Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems is a plus. Strong organizational and communication skills. Ability to manage multiple tasks in a fast-paced, production-driven environment. Familiarity with production workflows, inventory systems, or the packaging industry is preferred. Hourly Pay Range: $17.00 - $25.00 hourly dependent on experience *pay range may be adjusted depending on cost of living Bonus: A discretionary bonus based on company and business unit performance may also be provided. Benefits currently offered to our employees: Medical insurance Health savings account with company contribution Dental insurance Vision insurance Basic and voluntary life insurance Disability insurance 401(k) plan with company match Paid vacation and holidays Stock purchase program with employee discount Educational reimbursement Wellness programs and challenges Other supplemental benefits The Company is an Equal Opportunity Employer. Please watch our welcome video below to learn more about UFP Industries! Click Here to Review Truck Driver Postings Wondering what the companies of UFP Industries are all about? We're successful. We've been around for more than 65 years, and we've been profitable every year since our founding. We work hard, and we know how to set and beat records. We're competitive. Our line of work is demanding, but you'll get back what you put in and have fun doing it. We're family. We care for each other and want to see each other succeed. We enjoy watching each other build great careers and take advantage of the many opportunities we have to advance. And that makes UFP Industries a great place to be. We work hard and smart. We learn and grow from each other, from experience, from trial and error, from success. We collaborate to maintain our competitive edge. And we do it all on a global scale.