HR Administrative Assistant

Human Resources Administrative Assistant

Support Human Resources Department by fielding and responding to general inquiries in a timely manner. Communicate with department when a response requires escalation.
• Assist HR Department with the distribution and tracking of policies and procedures.
• Assist with recordkeeping by preparing and distributing sign-in sheets among departments to collect signatures and store in electronic filing system.
• Perform data entry and compile data as required.
• Prepare new hire documentation.
• Conduct new hire orientation for temporary and direct employees as needed; review paperwork, enter information into the HR/Payroll system, and file documentation in a timely manner.
• Prepare benefit enrollment packets.
• Assist the HR Department with the company training program.
• Coordinate quarterly company meetings and other company events, including:
? Booking catering.
? Coordinating event setup with other departments and outside vendors.
? Performing additional event-related duties as needed.
• Update the company organizational chart and contact list as needed.
• Attend employee disciplinary, investigation, termination, and other meetings as required; take detailed notes, prepare meeting documentation, and submit to the HR Generalist and/or Director of Human Resources for review.
• Prepare and distribute DocuSign documents as needed.
• Assist the HR Department with additional administrative tasks as assigned.
• Provide support to other departments on special projects as needed.
• Cover the front desk as needed.
• Perform other duties as assigned.

Skills, Knowledge, Training and Education
• Minimum of one (1) year of experience in Human Resources or a related field.
• High school diploma required.
• Some college coursework preferred.
• Strong attention to detail.
• Willingness to learn and participate in Human Resources seminars and webinar training.
• Experience with an HRIS system is a plus; training will be provided.
• Excellent verbal, written, and presentation skills.
• Proficiency in Microsoft Office, including:
• Word
• Excel
• PowerPoint
• Outlook
• Strong planning, organizational, and strategic thinking skills.
• Ability to build positive employer-employee relationships while promoting employee morale and engagement.
• Dependable, punctual, and reliable.
• Ability to maintain strict confidentiality and exercise sound judgment with sensitive information.