Administrative Assistant, Massive Data Institute - McCourt School of Public Policy - Georgetown University

Administrative Assistant, Massive Data Institute, McCourt School Of Public Policy

Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Job Overview

This position is for an Administrative Assistant, Massive Data Institute, McCourt School of Public Policy Georgetown University, to support faculty and staff conducting research projects for government and philanthropic sponsors. The position will provide primary administrative support to a research team with multiple grants, monitoring and documenting each project's milestones and deliverables. Event support (including planning, hands-on implementation, and post-event follow-up) accounts for a substantial work task for this role. Additional duties include, but are not limited to:

• Acting as the initial contact person for all inquiries for the Executive Director
• Responsible for administrative tasks involved in conference planning, travel arrangements, and training registration for the Massive Data Institute Governance Group employees, and providing grant management support as needed.
• Assists with a broad array of general administrative duties including the scheduling of meetings, conference rooms, deliveries
• Tracks and processes expense reports, invoices, and purchase orders
• Supports project management duties and document management
• Obtains & reviews competitive vendor quotes for office equipment/supplies, facilities requests, and catering.
• Coordinates with other Massive Data Institute and McCourt faculty and staff regarding supplies and events.
• Supports social media strategy and website management.
• Provides light note-taking support during meetings, capturing key highlights and follow-up items.

Work Interactions

Reports to the Executive Director. Primarily supports the research faculty, staff, and student assistants in the Massive Data Institute Governance Group, and will collaborate with Massive Data Institute Main Campus faculty and staff to support our research, projects, and events.

Requirements and Qualifications

• A High School Diploma or GED required.
• 2-3 years of demonstrated office management experience.
• Must have extensive knowledge of Microsoft Office (Word, Excel, Access, and PowerPoint) and GSuites equivalents. Experience with Box, Github, Slack, and Adobe a plus.
• Excellent verbal and written communication skills.
• Ability to organize and manage multiple projects, and tasks simultaneously (including tracking and coordinating activities, setting, and adhering to deadlines).
• Demonstrated interpersonal skills, along with a proven ability to work independently and under pressure.
• Ability to work comfortably and collaboratively with both senior executive professionals and support staff and be part of teams.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Comfortable working independently with minimal supervision.
• Proactively identifies problems and proposes or implements solutions.

Preferred Qualifications

• Business school, Associate's degree or equivalent is a plus.
• Familiarity with using large language models (LLMs) or similar AI tools to improve workplace efficiency is a plus.

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website.

Pay Range:

$19.20 - $28.70

Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.